Central Stores Manager - MEP Services company

Key Responsibilities

A. Receiving and Inspection

• Receive all inward material against approved purchase orders; verify quantity, specification, make and

model, and documents (invoice, delivery challan, test and calibration certificates).

• Inspect incoming material for damage and conformity, and sign off the GRN. Report shortages,

damages and non-conformances to Procurement the same day.

• Post GRNs in Tally promptly and accurately, with correct project.

B. Storage and Inventory Control

• Maintain organised, labelled and safe storage for pipes and fittings, valves, sprinkler heads, pumps, fire

alarm panels and detectors, cables, gas cylinders, and hydrant and extinguisher items and Safety and

Infra Items with special care for sensitive electronics and pressurised cylinders.

• Run FIFO and bin-location discipline; conduct regular cycle counts and a full physical stock verification,

and resolve all variances with documented reasons.

• Identify and report slow-moving, excess and dead stock, with recommendations on reuse, return to

vendor or disposal.

• Prevent damage, pilferage and loss through access control, housekeeping and handling procedures.

C. Issue, Despatch and Returns

• Issue and despatch material to projects only against approved requests, ensuring the right items,

quantities and project allocation.

• Prepare delivery challans thru Tally and arrange timely transport; coordinate with the drivers and

project sites, and confirm receipt at site.

• Classify every despatch correctly (Billable, Non-Billable, Infra, Capex, Stock Transfer,

Repair/Replacement, Scrap, Admin, Service) and keep DC numbering and records clean.

• Manage returns from site, scrap and repair/replacement flows, with proper documentation and stock

adjustment

D. Vendor Follow-up

• Follow up with vendors on pending deliveries, short supplies, replacements and rejected material, in

coordination with the Procurement team.

• Give Procurement advance notice of upcoming stock-outs and critical shortages against project

requirements of Safety Items like Shoes, jackets etc.

E. Tally Records and MIS

• Maintain accurate stock, GRN, issue and despatch records in Tally so that stock ledgers always agree

with physical stock.

• Prepare and submit regular MIS to the Procurement Head: stock position, project-wise issues and

despatches, pending GRNs, ageing and dead stock, despatch category summary, and variance reports.

• Reconcile stores records with accounts and procurement data as required, and support audits.

F. Team and Safety

• Plan daily work for the Stores Keeper, helpers and drivers; train, supervise and review their

performance.

• Ensure safe material handling, vehicle loading and storage practices, and compliance with company and

statutory requirements.