slyJob Location - Haldia
Role & responsibilities
BRANCH ADMINISTRATOR (B & C TYPES)
PRIMARY RESPONSIBILITIES
Be responsible for administration of Branch/Operations Unit
REPORTING
- Regional Branch Manager (solid)
SPECIFIC RESPONSIBILITIES
Liaison with Statutory & Government bodies
Ensure compliances, approvals, licenses and liaison with government agencies in consultation with regional HR, IT, Finance, QHSE.
2.
Ensure administrative support to Regional Branch Manager:
- Coordinate and process Sub Contract agreements in coordination with HR, Legal and/or Business
- Coordinate employment joining and seperation formalities
- Handle transactional HRIS and payroll activities locally
- Coordinate employee and industrial relations, labour-specific legal and disciplinary matters in consultation with Regional HR
- Support the Regional Branch Manager in execution and coordination of corporate policies, processes and systems
- Maintain and control records of leave, attendance and time sheet in the branch/Operations Unit
3.
- Ensure implementation of Finance Procedure manual, including Delegation of Authority Matrix in the Branch / Region
- Ensure smooth flow of primary source of documents to Corporate office for data entry
- Keep track of movements, ensure insurance coverage of all additions and timely disposal of old/obsolete assets
- Ensure timely follow up for collection of TDS Certificates
- Update and report all open Purchase Orders on monthly basis
- Report timely to Regional Branch Manager on any upcoming claims
- Liaise with Taxation Manager for current compliance and ongoing matters under indirect taxes
- Coordinate with Finance Manager for banking operations
4.
- Ensure implementation of IT policies in coordination with Regional IT Coordinators
- Ensure set up and maintenance of server room environment and controls
5.
- Follow the corporate Procurement guidelines
6.
- Follow-up on integrity training status in the Branch and send monthly status report to Compliance
- Ensure all QHSE Policies, plans and requirements including statutory & regulatory, are complied with in the Branch
- Facilitate monthly QHSE meetings and review QHSE performance of the Branch against the defined indicators to ensure that targets are achieved and report to the Regional Branch Manager
- Ensure that all audits are followed up and the CARs closed in a timely manner in consultation with QHSE and Businesses
- Ensure that HSE aspects are considered in all activities and operations and staff induction
- Ensure effective emergency plans, equipment and mock evacuation drills are implemented in all facilities in the Branch
- Lead HSE initiatives for a safe and hygienic work environment and ensure that reporting of near-misses, hazards, and safety/security incidents is done to the QHSE national team
- Ensure security of facilities, personnel, data, etc. as per applicable guidelines
7.
- Liaise with Regional Branch manager to understand the BCM plan and ensure team readiness
8.
- Finalize and execute all lease agreements of properties at the Branch/Operations Unit in consultation with Regional Branch Manager
- Finalize and execute all service contracts and annual maintenance contracts cost-effectively
- Ensure that all required utilities (Type - e.g. electricity, water, gas - Legality, Capacity) and commercial connections meet business demands
- Maintain IT equipments including UPS
9.
- Ensure claims are submitted with supporting documents and within specified limits
- Negotiate with local travel vendors and hotels
Preferred candidate profile
- Graduate degree, preferrably in Administration Management
- Minimum 5 years of experience in Business/Function
- Strong working knowledge of all aspects of Branches/Operations Units
- Ability to effectively work with different people across and outside the organization
- Team player
- Ability to build trust, respect and confidentiality
- Show adequate balance between firmness and diplomacy
- Ability to work under own initiative and independently
- Ability to work un der pressure and to coordinate several activities simultaneously
- Flexible approach to work and able to react effectively to a rapidly changing environment
- Be a change agent and model, challenge the status quo and bring creative solutions
- Financial skills
- Organizational skills
- Fluent English on top of the local language
- Knowledge of IT systems, particularly MS Office applications
