Accounts & Bookkeeping Executive – ERPNext
Company: Fusion Access
Location: Mumbai - Kurla West
Employment: Full-time, permanent
Department: Accounts & Finance, Administrative
Experience: 4–7years
Working: Primarily office-based
We are looking for a responsible and detail-oriented Accounts & Bookkeeping Executive to independently manage our daily accounting, bookkeeping, payroll and financial records using Frappe ERPNext.
1. Key Responsibilities
A. Daily Bookkeeping & Accounting
- Record all purchase invoices, sales invoices, expenses and credit notes in ERPNext.
- Enter supplier bills, customer receipts and payment transactions.
- Maintain accounts payable and receivable.
- Maintain customer and supplier ledgers.
- Record petty cash, bank transactions and expense claims.
- Ensure all supporting invoices and documents are properly filed.
- Maintain accurate and up-to-date accounting records.
B. Banking & Reconciliation
- Perform regular bank reconciliations.
- Reconcile customer and supplier accounts.
- Track outstanding payments and collections.
- Prepare payment schedules and follow up on overdue receivables.
- Maintain cash and bank balances.
C. Payroll & Employee Accounting
- Prepare monthly payroll for employees.
- Maintain employee master records, salary structures and attendance data.
- Calculate salaries, overtime, leave adjustments, advances and deductions.
- Prepare monthly salary sheets and payslips.
- Process employee reimbursements and salary advances.
- Maintain leave, attendance and employee payment records.
- Calculate and record statutory payroll deductions.
- Coordinate monthly PF, ESIC, Professional Tax and TDS-on-salary workings with the CA/payroll consultant.
- Maintain bonus, gratuity and employee benefit records as applicable.
- Prepare salary payment statements and bank transfer files.
D. GST, TDS & Compliance Coordination
- Maintain accurate GST purchase and sales records.
- Ensure GST details and tax classifications are correctly entered.
- Prepare purchase and sales data for GST reconciliation.
- Maintain TDS deduction records and vendor-wise details.
- Prepare information required for GST, TDS and other statutory returns.
- Coordinate with the company's CA for timely filing and compliance.
- Maintain records of statutory payments and challans.
E. Manufacturing & Inventory Accounting
- Maintain purchase accounting for timber, hardware, fabric, foam, finishes and other production materials.
- Record workshop expenses and manufacturing-related purchases.
- Coordinate with the production and stores teams for material and stock reconciliations.
- Assist in reconciling stock valuation, material consumption and finished goods.
- Track work-in-progress (WIP) accounting entries.
- Maintain fixed asset and equipment registers.
- Ensure manufacturing-related expenses are correctly classified in ERPNext.
F. Monthly Accounts & MIS
- Prepare monthly trial balance.
- Prepare monthly profit and loss statement and balance sheet schedules.
- Prepare debtor and creditor ageing reports.
- Prepare bank and cash summaries.
- Prepare monthly payroll and employee cost reports.
- Provide monthly expense summaries and management reports.
- Ensure all accounts are reconciled and closed by the agreed monthly deadline.
2. ERPNext Responsibilities
- Work independently on the existing Frappe ERPNext v15 system.
- Enter and maintain accounting transactions directly in ERPNext.
- Understand the Accounts, Buying, Selling, Stock and Payroll modules.
- Maintain accurate account heads, cost centres, tax accounts and ledgers.
- Generate accounting reports and reconcile subsidiary ledgers.
- Coordinate with the ERPNext support team for system-related issues.
- Ensure that accounting records are not maintained separately in Excel or Tally unless specifically required.
Pay: ₹25,000.00 - ₹45,000.00 per month
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
