ASSISTANT MANAGER — OPERATIONS & PROJECT DELIVERY

ASSISTANT MANAGER — OPERATIONS & PROJECT DELIVERY

Experience: 3+ years

Salary: ₹70,000+ per month (based on skill and experience)

Location: 101, Legacy Square, wakad.

Type: Full-time, on-site

ABOUT US

We run AI-generated video ads, brand films and social content for clients, alongside a growing internal team — developers, motion graphics artists, content writers — all hired and onboarded at the same time projects are being delivered on tight, often same-day timelines. Right now, a lot of that coordination — who's doing what, what's pending client approval, who we're interviewing this week — runs on memory and WhatsApp.

THE ROLE

This role owns the day-to-day operational machine — project tracking, client approvals, hiring coordination, vendor and team follow-ups — so leadership isn't the one chasing every status update. If a client approval sits pending for a week with nobody noticing, or two projects clash for the same person's time, that's this role's gap to close.

WHAT YOU WILL DO

- Track every active client project end-to-end — what stage it's at, what's blocking it, and who owns the next step

- Own client approval tracking — chase anything sitting pending past the reminder window, don't let it go quiet

- Coordinate the hiring pipeline alongside HR — scheduling calls, chasing candidate responses, keeping every open role's pipeline moving instead of stalling

- Onboard new hires operationally — accounts, access, introductions, first-week setup — so day one isn't chaos

- Flag resourcing clashes before they become missed deadlines — two projects needing the same person on the same day

- Keep a single, honest status view across every brand and project running at once

- Chase vendors, freelancers and external partners for anything owed to us

- Set up and enforce simple, repeatable processes — checklists, handoff points, status formats — so nothing depends on one person remembering

- Escalate the right things to leadership at the right time — not everything, not nothing

- Handle day-to-day admin and office operations so the team can focus on delivery

WHAT WE ARE LOOKING FOR

- 3+ years in an operations, project coordination or delivery management role — ideally in an agency, studio or fast-moving small team

- Genuinely organised — not "uses a to-do list," but someone who tracks ten moving things without dropping one

- Comfortable chasing people — clients, candidates, vendors, even leadership — for a status update, politely and repeatedly

- Can build and follow a simple process without over-engineering it

- Clear, direct written communication — updates and follow-ups that don't need decoding

- Comfortable working across very different workstreams in the same day — creative production, hiring, admin

- Calm under tight, same-day-to-next-day deadlines — this is not a slow-moving environment

- Basic comfort with spreadsheets and simple tracking tools; no coding required

BONUS POINTS

- Experience in a creative, video production or digital agency specifically

- Experience coordinating hiring or interview pipelines

- Experience with client-approval or project-tracking tools

- Basic understanding of how AI video/content production actually works

WHAT THIS ROLE IS NOT

- Not a strategy or planning role — you keep the machine running, you don't redesign it every week

- Not a personal assistant role — this is business operations, not calendar management for one person

- Not a slow, once-a-week-status-update job — this needs daily, sometimes hourly, attention

HOW TO APPLY

Send us:

1. Resume

2. Current salary, expected salary, notice period

3. A 3-4 line example of a time you kept multiple moving projects on track at once — what was going on, and how you stayed on top of it

Pay: ₹700,000.00 - ₹1,500,000.00 per year

Work Location: In person