Assistant manager - Import

Wockhardt

Wockhardt Group has won 3 awards in the Great Place To Work contest.

Europe Business Assembly, Oxford, Great Britain

Assistant Manager for IMPORT PROCEDURE

Department: Import / EXIM
Designation: Asst. Manager Location: [ Mumbai]

1. Job Purpose ( JD )

To manage and control the complete pharmaceutical import process, ensuring timely clearance and delivery of raw materials, APIs, excipients, packaging materials, machinery and other imported goods while maintaining compliance with Customs, DGFT, CDSCO and other applicable regulatory requirements.

2. Key Responsibilities

A. Import Planning & Execution

- Plan and coordinate end-to-end import shipments from supplier to company warehouse/plant.
- Coordinate with overseas suppliers, freight forwarders, shipping lines, CHA/customs brokers and internal departments. - Monitor shipment schedules, ETA, documentation and delivery status. - Ensure timely placement of orders and transportation arrangements to avoid production delays. - Track import shipments through sea and air freight.

B. Import Documentation & Customs Clearance

- Verify and ensure accuracy of Import Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Insurance documents, COO, MSDS and other required documents.
- Coordinate with CHA for Bill of Entry filing and customs clearance. - Ensure correct HS classification, valuation, country of origin and applicable duties. - Monitor Customs queries, examination, sampling and assessment until final clearance. - Ensure timely payment of Customs duty and other applicable charges.

C. Pharmaceutical Regulatory Compliance

- Ensure compliance with applicable requirements of CDSCO, DGFT, Customs, Drugs & Cosmetics regulations and other statutory authorities.
- Coordinate for required import licences, NOCs, permissions and regulatory documentation. - Ensure imported APIs, raw materials, excipients and pharmaceutical products meet applicable regulatory requirements. - Coordinate with QA/QC, Regulatory Affairs and Purchase teams for documentation and clearance requirements.

D. DGFT / Duty Benefit Compliance

- Handle import procedures under applicable DGFT schemes and notifications.
- Monitor Advance Authorisation, EPCG, EOU/SEZ, IGCR and other applicable duty exemption/concession schemes, wherever relevant. - Ensure correct duty calculation and utilisation of applicable exemptions/benefits. - Maintain records for audits, departmental queries and compliance requirements.

E. Logistics & Cost Control

- Negotiate and monitor freight, CHA, transportation, detention/demurrage and other import-related costs.
- Monitor free time and ensure timely clearance to avoid unnecessary demurrage/detention. - Evaluate freight forwarders and service providers based on cost, transit time and service quality. - Maintain import cost records and support landed-cost calculations.

F. Coordination with Internal Departments

- Coordinate closely with Purchase, Planning, Finance, QA/QC, Regulatory Affairs, Warehouse and Production departments.
- Provide regular shipment status and expected delivery dates. - Resolve documentation, clearance and logistics issues affecting material availability. - Ensure imported materials reach the plant/warehouse within the required timeline.

G. Compliance, MIS & Audit

- Maintain complete import documentation and records.
- Prepare import MIS covering shipment status, pending clearances, duty, freight, demurrage/detention and delivery status. - Ensure readiness for Customs, DGFT, statutory and internal audits. - Identify compliance risks and implement corrective actions. - Monitor changes in Customs, DGFT and pharmaceutical import regulations affecting the company.