GOVERNMENT OF ASSAM ASSAM HEALTH INFRASTRUCTURE DEVELOPMENT & MANAGEMENT SOCIETY (AHIDMS) 4TH FLOOR, NAYANTARA SUPERMARKET, SIXMILE, GUWAHATI-22 TERMS OF REFERENCE (ToR) FOR STATE ENVIRONMENT MANAGEMENT AND SAFEGUARD SPECIALIST (SEMSS) A. BACKGROUND AND OBJECTIVES OF THE PROJECT The Assam Health Infrastructure Development & Management Society (AHIDMS) (a) has been created under the Medical Education & Research Department, Government of Assam (GoA), headed by Hon'ble Health Minister as Chairman and Senior Most Secretary, Medical Education & Research Department, GoA as the Member Secretary of the Governing Body. The Project Management Unit (PMU) is headed by a Project Director (PD). The key mandate of the Society is to function as an apex autonomous body of the GoA for monitoring, coordination and/or implementation of JICA, World Bank and any other Externally Aided Project (EAP). (b) AHIDM Society is now taking initiative to implementing 'Assam Secondary Health Care Systems Reform Project' (ASHSRP) with financial and technical support from the World Bank. The project aims to strengthen management capacity, access and quality of health care in secondary healthcare hospitals in Assam. The project will target investments towards health care facilities and locations across the state over the six- year project duration where the demand for health services is high and required capacities are in place to maximize the impact of the project. The project aims to address critical gaps in Assam secondary healthcare system to enhance its performance to optimum levels by implementing interventions under following two components: Component 1: Improving Governance and management capacity of health systems at the state and district level (Results based financing) Component 2: Improving quality and coverage of secondary health care services and investment in supply and demand side intervention (quality and access). The project aims are having internal performance contracts to boost the efficiency of teams in the directorate and at the district management level. Besides, the project will be investing in select District and sub district hospitals to expand the portfolio and improve the quality of service. With this background, the project intends to hire a State Environment Management and Safeguard Specialist (SEMSS) as a contractual consultant member of the Project Management Unit (PMU), to support the environment management & safeguard related activities under the project. The detailed scope of work is defined below: B. OBJECTIVE(S) OF THE ASSIGNMENT The objective of the assignment is to provide technical and operation support for all the Environment safeguard activities planned under the project. And also support the intermediate steps required for completion of environment Safeguards activities planned under the project and due diligence of environment framework under the project. C. SCOPE OF WORK: The State Environment Management and Safeguard Specialist (SEMSS) will be responsible for implementation, coordination and reporting of Environmental actions, focusing on biosafety, biosecurity, Waste management (biomedical, e-waste, liquid and Hazardous wastes), occupational and community health and safety measures, environmental risk mitigation/management, and conduct of environment audits and studies at project locations. Key tasks: preparation and dissemination of guidelines/advisories and action plans; provision of technical/operational support to project teams including regular field visits; training and capacity building plan/activities; support for state specific diagnostic work and strategies; conduct of relevant studies and learning events across state; coordination with project stakeholders, technical partners/resource agencies and World Bank, and documentation and progress reporting. The SEMSS will support the Project Management Unit (PMU) in overall management of the environment safeguard compliance under the project. The consultant will perform his/her duties as per the directions of Project Director (PD) and he/she will closely work with different Directorates, State entities and the PMU team members for Environment safeguards compliance. D. JOB RESPONSIBILITIES: The job responsibilities of the SEMSS shall include the following: (a) Ensure exclusion of high-risk activities from the project. These are activities that are likely to have significant adverse impacts on the environment and/or affected people. (b) Ensure that the required screening checklists are duly filled out to ensure potentially important biodiversity and cultural resource are excluded from the project. (c) Will be in-charge of coordinating environmental management activities as per ESSA across directorates including addressing issues related to generation, collection, segregation, storage, transport, management and disposal of Biomedical, Solid and Hazardous wastes, reducing the risk of contracting infections within healthcare facilities, and occupational health and safety practices at healthcare facilities. (d) Provide operational support on environmental risk management including undertaking regular operational field visits to assist district, block, and field level officials/ teams in identifying environmental risks, planning mitigation measures, support towards implementation, reviewing environmental risk management documentation, monitoring and reporting to ensure that environmental issues are adequately addressed and that program in compliance with the environmental Safeguards policies/ ESSA core principles. (e) Support and coordinate capacity building; addressing bio-medical waste and liquid waste management related issues and concerns in health facilities, laboratories, and other health services care provisions as per BMWM rules; addressing civil works related environmental issues and concerns; addressing occupation health and safety (OHS) concerns; and other requirements for management of environmental risks and moving towards environmental sustainability under the program. (f) Will be responsible for helping develop the Environment Strategy for the Health Sector in Assam. (g) Will be helping conduct training/ capacity building activities towards environmental management as identified in ESSA across directorates. (h) Will regular monitor the implementation environmental activities and compliance to Bio-medical waste management, solid waste management, infection control activities and occupation and health safety measures. (i) Will be responsible for helping implement action plans as identified in ESSA and help monitor the same on periodic basis. (j) Will be responsible for helping to coordinate the annual audit of CTFs across different districts in the state (k) Report to PD/ APD and prepare environment safeguards Review summaries and relevant social sections for the monitoring/ review reports. (l) Any other tasks related to procurement and as per the requirement of the project and as assigned by the PD. E. DELIVERABLES Development of Environment safeguards assessment and action plan along with (a) specification and timely revision of the same with progressing implementation agreeable to Project Director. (b) Stakeholder consultation report with clear recommendations for Environment safeguards aligned with project objectives (c) Provide implementation support to the project in managing the Environment safeguards risk in order to achieve project objectives (d) Periodic review of Environment Action plan and its progress as per the project document for respective areas (e) Conduct field visits and meetings with Government departments and other contractors to monitor and resolve social safeguards related issues (f) Any other task as assigned by the Project Director with specific deliverable determinant to achieving the project objectives. F. KEY QUALIFICATION AND SKILLS: (a) Masters degree in Bio-medical Engineering/ Environment management from any Govt. recognized university/ institution with training in Environment safeguards. Excellent understanding of the World Bank Environment safeguards systems and procedure is desirable. (b) Experience : Must have at least 7 years of experience in Environment management or safeguards role. Preference will be given to the candidate with experience in Externally Aided projects. Experience of working in the North East and in the Health Sector will be preferred. (c) Skills and Competencies: Excellent communication and presentation skills, analytical and interpersonal abilities along with advocacy and negotiations skills Excellent oral and written communication skills in English language is essential. Proficiency in local language will be an advantage. Demonstrated ability to work in a multi-disciplinary team environment. Demonstrated experience in operationalizing health program at field level / working in strengthening of district level health systems would be an advantage. Willingness to travel to districts to provide technical assistance & ability to work on different assignments simultaneously to meet the timelines for assignments. Non discriminating, transparent, participative Advocacy, Negotiations, and communication skills Experience in World Bank Project will be an added advantage. Computer proficiency and familiarity with MS Word, Excel, PowerPoint. (d) Age limit: Upto 50 years as on 01/01/2025. G. SALARY AND CONTRACT TERMS: a) Consolidated Pay of Rs.1,00,000/- (Rupees one lakh) to Rs. 1,20,000/- (Rupees one lakh twenty thousand) per month. The selected candidate will be offered 30% enhancement on the last drawn salary. However, in case the selected candidates current remuneration with 30% enhancement comes below Rs. 1,00,000/- per month, the lower remuneration will be offered. Moreover, in case, the selected candidates current remuneration with 30% enhancement exceeds Rs. 1,20,000/-per month, the highest pay range i.e. Rs. 1,20,000/- per month will be offered. The fixed remuneration shall be inclusive of monthly remuneration and performance linked incentive. b) Reporting and performance review: Engagement of the State Environment Management and Safeguard Specialist (SEMSS) will be on a full-time basis. The SEMSS will report to the Project Director (PD) or the other senior staff designated by the Project Director. The performance of the SEMSS will be reviewed periodically by the PD. c) Contract Term: The assignment is on purely contractual basis. The tenure of contract is intended for entire duration of the project and co-terminus with the project period. However, the tenure is initially for eleven (11) months and will be extended upon his/her satisfactory performance. d) Travel: The SEMSS may be required to travel frequently within the State. TA / DA for such approved travel shall be paid/ reimbursed as admissible as per the HR Policy of the AHIDMS. e) Leave: The provisions of leave shall be as per leave Policy of the AHIDMS. f) Facilities to be provided: The SEMSS will be provided with access to all the available documents, correspondence, and any other information associated with the project and as deemed necessary. No clerical assistance or other facilities will be provided. Note: This is a draft indicative ToR; The PD, AHIDMS reserves the right to change, update or modify this ToR at any stage during the recruitment process.
GOVERNMENT OF ASSAM ASSAM HEALTH INFRASTRUCTURE DEVELOPMENT AND MANAGEMENT SOCIETY 4th Floor, Nayantara Supermarket, Sixmile, Guwahati-781022 TERMS OF REFERENCE For PROCUREMENT SPECIALIST WALK IN INTERVIEW FOR THE POST OF PROCUREMENT SPECIALIST ON CONTRACTUAL BASIS. Position: Procurement Specialist: Office of the Director of Medical Education & Research, Location: Guwahati, Assam Contract Type: Contractual OBJECTIVE(S) OF THE ASSIGNMENT: The objective of the assignment is to provide technical and operation support for all the procurement related activities and the intermediate steps required for completion of procurement process for goods, services, consultancies (firms and individuals) and civil works, till the time of contract signing and closure of the contract on completion of work. SCOPE OF WORK: The Procurement Specialist (PS) will work under the overall guidance and supervision of the Director of Medical Education and work closely with State health procurement corporation. The Specialist will be stationed in Guwahati, Assam and will provide technical support to the procurement related activities planned under the Directorate and its various projects. JOB RESPONSIBILITIES: The job responsibilities of the PS shall include the following: (a) Responsible for overall planning and implementation of all procurement activities including contract management functions. (b) Prepare and update procurement plan under DME, with cost estimates, appropriate procurement method, procurement timelines, etc. (c) Identify risks in different procurement activities and suggest appropriate mitigating measures. (d) Drafting of all procurement documents such as Invitation of bids (IFB), Request for Expression of Interests (REOI), Terms of Reference (ToR), technical specifications (TS), Request for Proposals (RFPs), Bidding Documents (BDs), etc. (e ) Inviting bids/ proposals, pre-bid/ pre-proposal conference meetings, bid/ proposal opening, evaluation process, contract negotiations, etc. during the procurement cycle. (f) Preparing shortlist of consultants, bid evaluation reports (BER), draft contract agreements and any other related procurement documents. (g) Drafting response to queries received from the bidders/consultants, minutes of pre[1]proposal/pre-bid conference and issue amendment/s to the procurement documents. (h) Handling all procurement undertaken through GeM. (i) Review and manage technical, commercial and legal aspects of procurement in consultation with technical, legal and policy teams as found necessary. (j) Resolve procurement issues and queries from various stakeholders on bidding and contract award. (k) Prepare a range of procurement-related documents and reports as required. (l)Manage all the contracts relating to the procurement activities after consultation with technical experts and take necessary actions as directed. (m) Maintain systematically all the procurement related records, database and documentations for audit by the Government. (n) Provide procurement related reports/updates, contract details to the concerned, as and when required. (o) Required to undertake field-visits, etc. as directed by the Director of Medical Education. (p) Any other tasks as per requirement related to procurement and as assigned by the Director of Medical Education. DELIVERABLES: (a) Development of procurement plans along with specification and timely revision of the same agreeable to the Director of Medical Education. (b) Provide implementation support to projects in managing the procurement process as and when needed. (c) Periodic review of procurement plans and its progress. (d) Conduct field visits and meetings with Government departments and other stakeholders to resolve procurement related issues (e) Development of procurement documents. (f) Any other task as assigned by the Director of Medical Education. KEY QUALIFICATION AND SKILLS: Interested eligible Candidates who are citizen of India as defined under the Constitution of India and fulfill the eligibility norms of educational qualification, experiences, age, etc. may walk-in accordingly for the interview along with all the original certificates/documents relating to qualification, experience, age identity proof, latest salary certificate, two passport size[1]colored photographs etc. and also a set of self-attested copies of the same. The required qualifications & experience, in brief, age for the position is mentioned below: Position Essential Qualification and Experience Remuneration per month Age Limit 1. Procurement Specialist (1No.) (a) Essential Qualification: Bachelors degree in a relevant discipline (e.g. Engineering, Public Procurement, Finance, Business or Commerce) from any Government recognized university/ institution. Relevant training in public procurement works, Supply Chain Management, Finance, Business or Commerce will be preferred. Candidates having Professional Diploma in Public Procurement (PDPP), Certificate Program in Public Procurement (CPPP), Certificate in Contract Management Program (CPCM) will be preferred. (b) Experience: Must have at least 10 years professional experience in the field of procurement and related activities in any State Government/ Central Government / Semi Government Bodies/PSUs. Experience of handling GeM & e. procurement portal. (c) Skills and Competencies: Specialized knowledge of & experience in 2-3 substantive areas/ aspects of procurement (e.g procurement of goods, various forms of construction contracts, selection/ contracting of consultant services, preparation of bidding/ contract documents for the international procurement of goods, works, services, public procurement policies; practices). Excellent communication and presentation skills, analytical and interpersonal abilities along with advocacy and negotiations skills. Excellent oral and written communication skills in English language is essential. Demonstrated ability to work in a multi-disciplinary team environment. Willingness to travel as and when necessary, to provide technical assistance & ability to work on different assignments simultaneously to meet the timelines for assignments. Non discriminating, transparent, participative, Advocacy, Negotiations, and communication skills. Excellent ICT & Computer skills. RENUMERATION PER MONTH:- Rs. 2,00,000 -Rs.2,50,000 AGE LIMIT:- Upto 50 years as on 01/01/2025 SALARY AND CONTRACT TERMS: The salary of the selected candidate shall be in the Range of Rs. 2,00,000 /- to Rs. 2,50,000 per month. However, in case the selected candidate current remuneration with 30% enhancement comes below Rs. 2,00,000 /- per month, the lower remuneration will be offered. Moreover, in case, the selected candidate current remuneration with 30% enhancement exceeds Rs. 2,50,000 /-per month, the highest pay range i.e. Rs. 2,50,000 /-per month will be offered. However, Salary is not a bar for the right candidate. Method of selection: Selection of the candidate will be in two stages: 1. Skill test: Will be based on their score in written test. 2. Personal interview: Based on the performance of the skill test top 5 candidates will be selected for personal interview. The candidates shall have to bring laptop, original certificates/testimonials along with a set of self-attested copies of the same, for the interview/test along with the application form and the tabulated sheet for the individual positions provided on the website, the originals of certificates/documents will be returned after corroboration with the self-attested copies of the same. If at any stage, the information furnished in the application or supporting documents is found to be forged/ misrepresented/ incomplete/ false, the candidature shall be liable for cancellation and penal action as per law may be taken. Note: This is a draft indicative ToR; The PD, AHIDM Society reserves the right to cancel the recruitment process or modify the required qualification/ experience/ number of the positions at any stage.