Position:
Role Purpose
The PMO will support the IT function in driving structured planning, governance, monitoring and execution of key technology initiatives. The role will coordinate across IT teams, business stakeholders, implementation partners and vendors to ensure projects remain aligned with defined timelines, budgets, governance requirements and organizational priorities.
Key Responsibilities
IT Project & Program Governance
- Maintain the overall IT project portfolio, including project plans, milestones, dependencies, risks and budgets.
- Track initiatives across IT infrastructure, enterprise applications, ERP/MES, cybersecurity, cloud and digital transformation.
- Facilitate periodic project reviews and follow up with project owners for timely closure of actions.
- Highlight schedule slippages, dependencies, risks and issues requiring management attention.
MIS & Management Reporting
- Prepare weekly/monthly IT dashboards, MIS and management review presentations.
- Consolidate project status, milestone achievement, budget utilization, key risks, issues and decisions.
- Maintain RAG status, action trackers, RAID logs and executive summaries.
- Convert project and operational data into concise management-level presentations.
Budget, Procurement & Vendor Coordination
- Track IT CAPEX/OPEX budgets, PRs, POs, invoices and project expenditure.
- Coordinate with Procurement, Finance, IT teams and vendors.
- Monitor vendor deliverables, project milestones, SLAs and commercial commitments.
- Maintain planned versus actual expenditure visibility.
Project Coordination & Execution
- Support project planning, kickoff, implementation, UAT, go-live and project closure.
- Coordinate with internal teams, OEMs, system integrators and technology partners.
- Maintain MOMs, decision logs, RAID logs and action trackers.
- Drive follow-up against agreed owners and target completion dates.
IT Governance & Documentation
- Maintain PMO standards, templates and governance processes.
- Ensure appropriate documentation for project scope, timelines, change requests, UAT/sign-offs and closure.
- Support IT audits and governance reviews by maintaining accurate project documentation and evidence.
Candidate Profile
Essential
- 3-7 years of experience in
IT PMO, IT Project Coordination, Technology Project Management or Program Management
. - Strong project planning, tracking and governance skills.
- Advanced working knowledge of
Microsoft Excel and PowerPoint
. - Experience creating management dashboards, MIS and project review presentations.
- Strong stakeholder and vendor coordination capabilities.
- Ability to independently manage multiple project trackers and drive action closure.
- Strong written and verbal communication skills.
Preferred
- Exposure to
ERP/SAP, MES, IT infrastructure, cybersecurity, cloud or digital transformation projects
. - Experience within semiconductor, electronics, manufacturing or engineering environments.
- Working knowledge of
Microsoft Project, Power BI, SharePoint, Jira or Azure DevOps
. - Understanding of Agile and Waterfall project delivery.
PMP, PRINCE2, CAPM, Scrum or ITIL
certification would be an advantage.
Key Competencies
- IT Project Governance
- PMO & Portfolio Tracking
- Executive MIS & Dashboarding
- CAPEX/OPEX Tracking
- RAID Management
- Vendor & Stakeholder Coordination
- Project Documentation
- Management Presentations
- Action & Decision Tracking
- Strong execution and follow-through
