Reporting to the Senior Accountant and Country GM, the Accounts Assistant handles invoicing, AP, payroll, reconciliations, VAT, expense claims, and month-end closing, while supporting finance with ad hoc tasks and administrative duties.
Role & responsibilities Under the direct primary supervision of the Senior Accountant and functionally reporting to the Country General Manager, the Accounts Assistant will perform a variety of professional duties and provide administrative support to the Finance Department. This position entails customer invoicing, data entry, accounts payable, contractor payroll and other responsibilities that may be assigned from time to time. Preferred candidate profile DUTIES AND RESPONSIBILITIES: Prepare and issue customer invoices in a timely manner. Review, validate, and post accounts payable invoices. Reconcile supplier statements and address discrepancies. Maintain an up-to-date and accurate billing system. Generate and track local purchase orders. Post journal entries and allocate payments to appropriate accounts. Coordinate and prepare cheque payments. Manage and maintain Goods Received Not Invoiced (GRNI) accruals. Oversee and reconcile the petty cash fund. Review, validate, and file staff expense claims. Set up and execute various bank transfers. Prepare monthly staff pay slips. Process payroll for contractors monthly. Provide weekly technician forecasting reports to the Senior Accountant Review and post corporate credit card transactions. Monitor and track personal protective equipment (PPE) inventory. Assist in the preparation and submission of VAT returns. Support month-end closing activities. Prepare reconciliations for various balance sheet accounts. Perform ad hoc general ledger analysis as required. Ensure adherence to the companys Delegation of Authority (DoA) matrix.