AGM Administration
Location:
Job Summary
We are looking for an experienced Administration professional at the AGM level to manage the overall administrative and facilities operations of a pharmaceutical company. The candidate will be responsible for corporate office administration, facility management, infrastructure, vendor management, security, housekeeping, budgeting, and administrative support across offices and manufacturing locations.
The ideal candidate must have substantial experience in the pharmaceutical industry, strong administrative and vendor-management skills, and the ability to manage multiple locations efficiently.
Key Responsibilities
1. Office & Facility Management
- Oversee the overall administration and maintenance of corporate offices, regional offices, branch offices, and manufacturing facilities.
- Manage office infrastructure, repairs, renovations, housekeeping, security, pest control, and maintenance activities.
- Ensure a clean, safe, and efficient working environment across all locations.
- Coordinate office expansions, new office openings, relocations, and renovation projects.
2. Vendor & Contract Management
- Identify, negotiate with, and manage vendors and service providers.
- Oversee annual maintenance contracts (AMCs), service agreements, and vendor performance.
- Ensure timely processing of vendor bills and payments in coordination with the Finance Department.
- Drive cost optimisation without compromising service quality.
3. Security & Safety
- Supervise security arrangements, CCTV systems, access control, and security personnel.
- Coordinate with relevant authorities and local police whenever required.
- Ensure appropriate administrative security measures across offices and facilities.
4. Infrastructure & Communication Systems
- Manage EPABX, landlines, mobile connections, SIM cards, internet connectivity, and other communication systems.
- Oversee office equipment, stationery procurement, and related administrative services.
- Coordinate the maintenance of administrative infrastructure and office assets.
5. Budgeting & MIS
- Prepare and monitor the annual administration budget.
- Track administrative expenditure and identify opportunities for cost savings.
- Prepare periodic MIS reports covering expenses, facilities, vendors, and other administrative activities.
- Establish appropriate administrative processes, controls, and reporting systems.
6. Employee & General Administration
- Coordinate with HR for employee engagement activities, company events, meetings, and conferences.
- Manage cafeteria services, guesthouse facilities, company accommodation, and management residences, wherever applicable.
- Support travel arrangements and other senior management requirements.
- Ensure timely resolution of employee administrative concerns.
7. Statutory & Operational Coordination
- Coordinate with internal departments and external agencies for administrative matters.
- Maintain relevant administrative records, contracts, licences, and documentation.
- Support compliance with applicable statutory and safety requirements in coordination with the concerned departments.
Candidate Profile
- Graduate in any discipline; MBA or a relevant postgraduate qualification will be an advantage.
20–25 years of overall experience in Administration, with substantial and recent experience in the pharmaceutical industry mandatory.
- Experience handling corporate administration and multiple locations in a pharmaceutical organisation is essential.
- Prior experience managing a large corporate office, facilities, security, vendors, and administrative budgets is preferred.
- Strong negotiation, vendor-management, budgeting, and people-management skills.
- Excellent communication, coordination, and problem-solving abilities.
- Proficiency in MS Office, MIS reporting, and administrative systems.
- Ability to work independently and coordinate effectively with senior management.
Reporting
Head of Administration / Director / Senior Management, depending on the organisation’s structure.
Important Requirement
Candidates without pharmaceutical industry experience will not be considered.
Those of you whose profile matches the above mentioned description and would like to apply for this position shall forward their updated resume to director.ppi@gmail.com
In case of a query, please feel free to speak to the undersigned:
Kanika Vinayak,
Director, Pharma Placements Inc.,
Mobile Number: 98202 29398
