Administrative Receptionist

Job Description – Administrative Receptionist

Company Name: VGP Group of Companies

Job Title: Administrative Receptionist

Job Type: Full-Time

Job Location: VGP Head Office, Chennai

Department: Administration

Job Summary

We are looking for a professional, friendly, and well-organized Administrative Receptionist to manage front-office operations and provide administrative support. The ideal candidate should have good communication skills, a pleasant personality, and the ability to handle visitors, calls, and daily office activities efficiently.

Key Responsibilities

- Greet and welcome visitors, clients, and candidates professionally.

- Handle incoming and outgoing telephone calls and transfer them to the appropriate departments.

- Maintain visitor registers and manage visitor appointments.

- Coordinate interview schedules and guide candidates during the recruitment process.

- Receive, sort, and distribute incoming mail, courier packages, and documents.

- Provide administrative support, including filing, photocopying, scanning, and data entry.

- Maintain office records, registers, and essential documents.

- Coordinate meeting room arrangements and schedule appointments.

- Monitor office supplies and inform the concerned team when replenishment is required.

- Coordinate with HR, Administration, and other departments for daily office activities.

- Ensure the reception area is clean, organized, and presentable.

- Handle general enquiries and direct them to the appropriate team.

- Maintain confidentiality of company information and records.

- Perform other administrative duties as assigned by the management.

Required Qualifications

- Any degree or diploma in Administration, Business Administration, or a related field.

- 1–3 years of experience in reception, front-office operations, or administration is preferred.

- Freshers with good communication and organizational skills may also apply.

Required Skills

- Good verbal and written communication skills.

- Basic knowledge of MS Office, including Word, Excel, and Outlook.

- Professional telephone etiquette and visitor-handling skills.

- Good organizational and multitasking abilities.

- Pleasant personality with a customer-service-oriented approach.

- Punctuality, attention to detail, and a positive attitude.

Working Conditions

- Full-time, in-person position.

- Ability to manage multiple tasks in a professional office environment.

- Willingness to coordinate with different departments as required.

Benefits

- Competitive salary based on experience.

- Opportunity for career growth.

- Professional and supportive work environment.

Preferred Candidate: A well-presented, responsible, and proactive individual who can efficiently manage reception duties while supporting the company's day-to-day administrative operations.

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Provident Fund

Work Location: In person