Administration, Front Desk & Executive Assistance
We are looking for a proactive, organised, and smart-working professional to manage a primarily administrative role, with additional responsibilities relating to Front Desk and Executive Assistance. The ideal candidate should be comfortable managing day-to-day office requirements, coordinating with support staff and vendors, maintaining documentation, and ensuring smooth and efficient office operations.
Key Responsibilities
- Manage day-to-day administrative and office operations and ensure that all requirements are handled efficiently and on time.
- Coordinate with office boys, housekeeping staff, drivers, security, and other support staff to ensure smooth functioning of the office.
- Coordinate with vendors and service providers for office-related requirements, maintenance, supplies, repairs, and other administrative matters.
- Maintain and organise office records, documents, files, registers, and other administrative documentation.
- Monitor office supplies, stationery, pantry requirements, equipment, and other administrative inventory.
- Ensure that office facilities, common areas, meeting rooms, and other operational requirements are maintained appropriately.
- Assist with onboarding-related administrative requirements, office arrangements, and other employee support activities.
- Handle basic Front Desk responsibilities, including receiving visitors, managing calls, coordinating meetings, and directing guests appropriately.
- Provide limited Executive Assistant support, including scheduling meetings, coordinating appointments, making arrangements, and following up on specific tasks.
- Coordinate with internal teams and external stakeholders as required and ensure timely follow-ups.
- Use AI tools and technology effectively to improve efficiency, automate routine tasks, organise information, prepare documents, and work smarter.
- Identify opportunities to improve administrative processes and implement practical and efficient solutions.
- Handle multiple tasks simultaneously while maintaining accuracy, professionalism, and timely execution.
- Undertake any other administrative, coordination, or support responsibilities as required.
Requirements
- Minimum 4 years of relevant work experience in Administration, Office Management, Front Desk, Executive Assistance, or a similar role.
- Strong organisational, coordination, and time-management skills.
- Excellent verbal and written communication skills.
- Smart, efficient, and solution-oriented approach to work.
- Ability to independently manage multiple tasks and prioritise responsibilities.
- Strong follow-up skills and attention to detail.
- Good working knowledge of MS Office and other office productivity tools.
- Comfortable using AI tools and technology and willing to learn and experiment with new tools to improve productivity.
- Professional, confident, presentable, and approachable personality.
- Ability to handle confidential and sensitive information with discretion.
Preferred Profile
The ideal candidate should be mature, proactive, highly organised, and hands-on, with the ability to take ownership of administrative responsibilities rather than requiring constant supervision. The person should be a smart worker who looks for efficient ways to get things done, uses technology and AI effectively, and can coordinate smoothly with employees, support staff, vendors, and senior management.
Pay: ₹20,000.00 - ₹40,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
