Admin & Event Coordinator

Position Title: Admin & Event Coordinator

Location: Madipakkam

Job Type: Full-Time
Working days: Monday - Saturday

Working Timings: 9.00AM- 6.00PM

Experience: 1–2 Years

Required Qualification: Master of Social Work (MSW)

About the Role

We are seeking an energetic, empathetic, and organized Admin & Event Coordinator to join our Chess Academy. This role uniquely blends core administrative responsibilities with community and school outreach.

Leveraging an MSW background, the ideal candidate will effectively build relationships with school administrators, parents, and students while organizing chess events, workshops, and inter-school tournaments.

Key Responsibilities1. Academy Administration & Operations

• Manage daily office and front-desk operations at the Chess Academy.
• Handle inquiries (walk-in, phone, email) from prospective students and parents.
• Manage student enrollments, fee collection, attendance records, and database management.
• Coordinate coach schedules, training sessions, and classroom setups.
• Maintain inventory for chess sets, clock timers, learning materials, and office supplies.

2. School Outreach & Event Planning

• Serve as the primary liaison between the Chess Academy and partner/prospective schools.
• Plan, schedule, and execute chess workshops, awareness sessions, and inter-school tournaments.
• Visit schools regularly to oversee chess program implementation, build relationships with school authorities, and gather feedback.
• Manage event logistics end-to-end: venue booking, equipment distribution, certificates, trophies, sound/media, and refreshments.
• Coordinate student registration, referee schedules, and parent communication for all internal and external events.

3. Student & Parent Engagement (MSW Focus)

• Apply social work principles to foster a safe, positive, and inclusive learning environment for young players.
• Communicate effectively with parents regarding student progress, behavioral feedback, and tournament guidance.
• Handle grievances or concerns professionally and empathetically.

Qualifications & Skills

• Education: Master of Social Work (MSW) or equivalent degree in Social Sciences/Humanities.
• Experience: 1–2 years of experience in administration, event coordination, or community outreach (experience in educational institutes or academies is a plus).
• Communication: Excellent verbal and written communication skills in English and local languages.
• Interpersonal Skills: Strong ability to connect with children, parents, school principals, and staff.
• Organizational Skills: Exceptional multitasking, event management, and time-management abilities.
• Tech Savvy: Proficient in MS Office (Word, Excel, PowerPoint) and basic digital management tools.
• Mobility: Willingness to travel locally to schools and event locations as needed.

Preferred Attributes

• Basic interest in or knowledge of Chess (not mandatory, but advantageous).
• Strong problem-solving mindset and adaptability in high-energy environments.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule

Work Location: In person