ADMIN AND RECEPTIONIST

Job Description

Front Desk Executive – KRAs Reception Management Greet and welcome visitors/guests in a professional and friendly manner. Maintain visitor records (logbooks, ID verification, etc.). Direct visitors to the appropriate person/department. Call Handling Answer, screen, and forward incoming phone calls. Take accurate messages and ensure timely follow-up. Manage intercom and emergency contact lists. Customer Service Provide basic and accurate information in person and via phone/email. Handle inquiries and resolve or escalate complaints effectively. Front Office Upkeep Maintain the reception area for cleanliness and organization. Ensure display materials, signages, and brochures are updated. Admin Executive – KRAs Office Administration Maintain office supplies and inventory. Coordinate with vendors for stationery, housekeeping, pantry, etc. Oversee office equipment maintenance (printer, internet, etc.). Facility Management Ensure office cleanliness, repair, and infrastructure upkeep. Liaise with building maintenance/security teams when required. Documentation & Records Maintain files for administrative records, bills, contracts, etc. Assist with document preparation for audits or internal reviews. Travel & Logistics Assist in booking travel arrangements for employees/guests. Coordinate courier and dispatch logistics. Meeting & Event Support Manage conference room bookings. Arrange refreshments and materials for meetings/events. HR/Admin Coordination (if applicable) Support onboarding formalities and induction for new employees. Maintain attendance logs or coordinate with HR/Payroll teams. Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Health insurance Leave encashment Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Ability to commute/relocate: Vashi, Navi Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required) Experience: Office management: 3 years (Preferred) Work Location: In person