Admin and Facilities Manager - Online Pharmacy _Royapettah

About the Role

We are looking for an experienced and proactive Administration, IT & Facilities Manager to lead the Chennai

office and keep it running smoothly, securely and efficiently.

This role will own end-to-end office administration, IT infrastructure coordination and facilities management

— from vendor and contract management, asset management and budgeting to statutory and safety

compliance and the everyday workplace experience of our employees.

The ideal candidate brings strong leadership, vendor management, problem-solving, budgeting and

operational excellence skills, and enjoys working with cross-functional teams to deliver an exceptional

workplace.

Key Responsibilities

Administration & Office Operations

● Manage end-to-end administration of the Chennai office.

● Ensure smooth day-to-day office operations with minimal disruption.

● Oversee office maintenance, housekeeping, pantry, security, transport and workplace services.

● Maintain office assets, furniture, equipment and consumables, and ensure availability of all office

supplies and infrastructure.

● Develop and implement administrative policies and SOPs.

● Monitor administrative budgets and optimize operational costs.

● Handle AMC renewals and maintenance schedules for office equipment.

IT Administration & Infrastructure Coordination

● Manage office IT infrastructure including laptops, desktops, printers, networking equipment, Wi-Fi,

CCTV, biometric systems and conferencing facilities.

● Coordinate with internal technology teams and external IT vendors for issue resolution.

● Manage IT asset allocation and recovery during employee onboarding and exit.

● Maintain IT asset inventory and lifecycle management, including timely procurement and

replacement of assets.

● Coordinate software licensing and annual renewals.

● Monitor IT support SLAs and ensure prompt resolution of employee IT issues.

● Ensure data security, device compliance, antivirus updates and endpoint management.

● Support implementation of new technologies and workplace automation initiatives.

Facilities Management

● Ensure optimal functioning of electrical systems, HVAC, DG backup, UPS, plumbing, elevators, fire

safety systems and office infrastructure.

● Conduct periodic facility inspections and preventive maintenance.

● Ensure cleanliness, hygiene and workplace safety standards.

● Manage workspace planning, seating allocation and office expansions.

● Coordinate office renovations and infrastructure projects.

● Ensure uninterrupted utility services including electricity, internet, water supply and telecom.

Vendor & Contract Management

● Identify, onboard and manage facility and IT vendors.

● Negotiate commercial agreements and service contracts.

● Monitor vendor performance against agreed SLAs.

● Process vendor invoices and ensure timely payments.

● Drive cost optimization while maintaining service quality.

Asset Management

● Maintain accurate records of all office and IT assets.

● Conduct periodic physical asset verification and audits.

● Ensure proper tagging, tracking, movement and disposal of assets.

● Maintain inventory accuracy and asset lifecycle documentation.

Health, Safety & Compliance

● Ensure compliance with workplace safety regulations and statutory requirements.

● Coordinate fire safety drills and emergency preparedness initiatives.

● Maintain licenses, certifications and compliance documentation.

● Liaise with government authorities and regulatory agencies whenever required.

● Ensure adherence to company security protocols and access control systems.

Employee Support & Workplace Experience

● Deliver a safe, comfortable and productive workplace environment.

● Ensure quick resolution of employee administration and facility-related concerns.

● Support employee engagement events and office activities.

● Coordinate logistics for leadership visits, meetings and company events.

Budgeting & Reporting

● Prepare and manage annual administration and facility budgets.

● Track monthly operating expenses and identify cost-saving opportunities.

● Publish periodic MIS reports covering administration, IT assets, vendor performance and facilities.

● Present operational updates and improvement initiatives to leadership.

What We're Looking For

● Bachelor's degree in Business Administration, Engineering, Facility Management, Information

Technology or a related discipline.

● 10+ years of experience in Administration, Facilities Management and IT Administration.

● Experience managing corporate offices, preferably in a fast-paced startup, healthcare, technology or

e-commerce environment.

● Proven experience handling office infrastructure, IT assets, vendor management, budgeting and

workplace operations.

● Strong administration and facilities management expertise, with knowledge of IT infrastructure and

asset management.

● Excellent vendor management and negotiation skills.

● Budget planning and cost optimization skills.

● Preventive maintenance planning and workplace health and safety compliance knowledge.

● Strong project management capabilities.

● Excellent communication and stakeholder management skills.

● Strong problem-solving and decision-making skills.

● High ownership, accountability and execution excellence.

● Proficiency in Microsoft Office and ERP / asset management systems.

Why Join MrMed?

At MrMed, a well-run workplace helps our teams deliver life-saving medicines to patients. Every detail

matters.

We are looking for someone who brings ownership, strong vendor and cost discipline, and a genuine

commitment to a safe, seamless workplace — in a fast-growing healthcare platform.

If you enjoy keeping an office running flawlessly and building systems that make work easier for everyone, we

would love to meet you.

Note: Interested candidates please share resumes to hr@mrmed.in and sohini.nath@mrmed.in

Pay: ₹60,000.00 - ₹70,000.00 per month

Work Location: In person