Accounts Payable

Job Summary:

The candidate will be responsible for independently managing the complete vendor payable function, including supplier and expense invoice processing, verification of supporting documents, vendor account reconciliation, payment coordination, and statutory compliance across all group companies and branches. The position requires strong ownership, accuracy, proactive coordination, and effective time management. Meeting defined deadlines is a critical requirement of this role, and delays in invoice processing, reconciliations, reporting, or payment scheduling must be avoided through proper planning and timely follow-up.

Key Responsibilities

1. Vendor Invoice Management

 Receive, verify, and process vendor invoices, supplier bills, and expense invoices.

 Verify invoices against Purchase Orders (POs), Service Orders (SOs), Goods

Receipt Notes (GRNs), Certificates of Analysis (COAs), and other relevant

supporting documents, wherever applicable.

 Ensure the accuracy of invoice values, GST details, vendor information, accounting

entries, and agreed payment terms.

 Identify and resolve invoice discrepancies, duplicate invoices, missing documents,

and approval-related issues.

 Ensure invoices are recorded in the appropriate company books within the

prescribed timelines.

2. Vendor Payment Processing

 Closely co-ordinate with banking team and prepare and share vendor payment

schedules based on agreed credit terms and due dates.

 Coordinate with the Finance Manager for payment approvals.

 Monitor overdue invoices and ensure timely payments to vendors.

3. Vendor Account Reconciliation

 Reconcile vendor ledger balances with supplier statements (Monthly /Quaterly/

Yearly) as per requirement.

 Investigate and resolve discrepancies in invoices, payments, debit notes, and credit

notes.

 Follow up with vendors regarding outstanding balances and payment confirmations.

 Ensure accurate and up-to-date vendor account records across all group companies

and branches.

 Maintain accurate vendor account records.

4. GST / MSME and Tax Compliance

 Verify vendor GSTIN, invoice particulars, applicable GST rates, and other relevant

tax details.

 Reconcile purchase records with GSTR-2B, wherever applicable, and coordinate the

resolution of discrepancies.

 Verify the applicability of Reverse Charge Mechanism (RCM), GST input tax credit

restrictions, the 180-day payment-related ITC reversal provisions, and blocked

credit under applicable GST provisions.

 Ensure proper identification, calculation, deduction, documentation, and reporting of

TDS and other applicable statutory obligations.

 Monitor payments to Micro and Small Enterprises (MSMEs), ensure compliance

with applicable payment timelines and reporting requirements, and proactively

highlight potential violations.

 Maintain supporting documentation and coordinate with the Finance team during

GST, TDS, internal, and statutory audits.

 Track relevant compliance deadlines and ensure timely completion of assigned

activities.

5. Vendor Management

 Coordinate with vendors regarding invoices, outstanding payments, and account

statements.

 Maintain vendor master data, including bank details, GSTIN, PAN, and payment

terms.

 Ensure vendor bank detail changes are independently verified and approved.

 Maintain professional relationships with suppliers and internal departments.

6. Reporting and Documentation

 Prepare and circulate accounts payable ageing reports, vendor outstanding reports,

and payment schedules within prescribed deadlines.

 Maintain complete records of invoices, payment vouchers, debit notes, credit notes,

reconciliations, and supporting documents.

 Provide accurate vendor liability and outstanding payment information to the

Reporting Manager for cash flow planning.

 Support monthly, quarterly, and annual financial closing activities.

 Maintain a systematic record of pending invoices, disputed balances, unapproved

bills, and upcoming payment obligations.

7. Internal Controls and Audit Support

 Follow company policies and approval procedures for invoice processing and

payments.

 Prevent duplicate payments and unauthorized transactions.

 Maintain proper documentation for internal and external audits.

 Ensure confidentiality and accuracy of financial information.

Qualifications and Skills / other requirements

 Bachelors / Master degree in Commerce (B.Com / M.Com) or a related field.

 3–4 years of relevant experience in accounts payable, vendor accounting, or finance

operations.

 Good working knowledge of GST, TDS, and fundamental accounting principles.

 Proficiency in Tally and practical knowledge of accounting processes.

 Good command of MS Excel and reconciliation techniques.

 Strong analytical, communication, and follow-up skills.

 High attention to detail, accuracy, accountability, and problem-solving ability.

 Demonstrated ability to manage multiple priorities independently and meet strict deadlines.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Provident Fund

Application Question(s):

• How many years of experience you have in Accounts Payable management ?
• Are you ok with location, Delhi -Patparganj 110092

Education:

• Bachelor's (Required)

Experience:

• Accounts payable: 4 years (Required)

Work Location: In person