Accounts and Purchase Manager

Job Description – Accounts & Purchase Executive

Company: Spacemax Pvt. Ltd.
Industry: Modular Furniture Manufacturing
Location: Factory at Wadebolhai, Wagholi, Pune
Department: Accounts & Purchase
Experience: 3–7 Years

Job Overview

We are looking for a computer-savvy and detail-oriented Accounts & Purchase Executive to manage day-to-day accounting entries, material procurement, purchase documentation and inventory management at our modular furniture manufacturing facility.

The candidate should have a good understanding of basic accounting, purchase processes, material inward/outward, stock management and vendor coordination. The ability to work efficiently on ERP software, MS Excel and other office productivity tools is essential.

Key Responsibilities

1. Accounts & Billing

• Handle day-to-day purchase and sales bill entries in the ERP system.
• Verify supplier invoices, GST details, quantities and rates.
• Maintain purchase registers, expense records and supporting documentation.
• Coordinate with the accounts team for payment processing and vendor reconciliation.
• Ensure timely and accurate entry of all financial and material transactions.

2. Purchase & Vendor Coordination

• Prepare purchase orders based on material requirements.
• Coordinate with vendors for quotations, pricing, order placement and delivery schedules.
• Follow up on pending purchase orders and ensure timely material availability.
• Maintain vendor records, purchase history and pricing details.
• Coordinate with production and other departments for procurement requirements.

3. Material Inward & Outward Management

• Maintain proper records of all incoming and outgoing materials.
• Verify material received against purchase orders and delivery challans.
• Coordinate with stores and production teams for material receipt and issue.
• Ensure proper documentation of material transfers, returns and dispatches.
• Identify and report quantity discrepancies or material shortages.

4. Inventory & Stock Management

• Maintain accurate inventory records in the ERP system.
• Monitor stock levels of raw materials, hardware, consumables and finished goods.
• Maintain minimum stock levels and highlight replenishment requirements.
• Conduct periodic physical stock verification and reconcile discrepancies.
• Generate inventory, consumption and purchase reports.

Required Skills & Qualifications

• Graduate in Commerce (B.Com preferred).
• 2–5 years of experience in accounts, purchase or inventory management, preferably in a manufacturing company.
• Good knowledge of basic accounting, GST invoices and purchase documentation.
• Strong working knowledge of MS Excel, including formulas, sorting, filtering, lookups and pivot tables.
• Experience working with ERP/accounting software such as Tally, Odoo, SAP or similar systems.
• Good computer skills and ability to work with digital documentation and office productivity tools.
• Good written and verbal communication skills in English.
• Strong coordination, follow-up and organizational skills.
• High level of accuracy, responsibility and attention to detail.

Preferred Candidate Profile

• Experience in a manufacturing, engineering, furniture or fabrication industry.
• Understanding of raw material procurement and inventory control.
• Ability to independently manage multiple responsibilities.
• Proactive, systematic and disciplined approach to work.

Key Expectation: The candidate should be capable of independently managing daily purchase documentation, accounts entries and inventory transactions while ensuring accurate and updated records in the company's ERP system.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Paid time off
• Provident Fund

Work Location: In person