Job Description – Accounts & Administration Assistant
Industry: Chartered Accountancy Firm
Department: Accounts & Administration
Experience: 3–5 Years
Qualification: B.Com / M.Com/ MBA or equivalent
Job Type: Full-Time
Job Summary
We are looking for a responsible, experienced, and well-organized Accounts & Administration Executive to manage the firm's internal accounting, financial records, office administration, and day-to-day operational activities. The candidate should be capable of independently handling routine accounting functions, coordinating with clients and vendors, maintaining proper documentation, and ensuring the smooth and efficient functioning of the office.
Key Responsibilities 1. Accounts & Finance
- Handle day-to-day accounting entries, including receipts, payments, expenses, sales, and purchases.
- Maintain books of accounts, general ledgers, cash book, bank book, and petty cash records.
- Manage accounts payable and receivable, vendor payments, and outstanding follow-ups.
- Perform bank reconciliation and ledger reconciliation on a regular basis.
- Prepare and maintain payment vouchers, expense statements, invoices, and supporting documents.
- Monitor office expenses, payment schedules, and cash requirements.
- Maintain accurate accounting records using Tally Prime and MS Excel.
- Coordinate with banks, vendors, and external consultants regarding accounting and financial matters.
- Assist in preparing monthly financial statements, management reports, and audit-related records.
- Ensure timely recording of transactions and proper maintenance of financial documents.
2. Office Administration
- Manage the day-to-day administrative operations of the CA firm.
- Maintain office records, files, stationery, assets, and administrative documentation.
- Coordinate with vendors and service providers for office maintenance, purchases, and other requirements.
- Monitor office expenses, utility bills, subscriptions, and service contracts.
- Ensure timely payment of rent, electricity, internet, telephone, and other office-related bills.
- Handle office correspondence, emails, courier services, and documentation.
- Maintain proper filing systems for important documents and records.
- Ensure the availability of office supplies and smooth functioning of office facilities.
- Maintain confidentiality of financial, client, and other sensitive information.
3. Staff & Operational Coordination
- Coordinate with staff members to ensure smooth day-to-day office operations.
- Follow up on pending assignments, client documentation, and important deadlines.
- Coordinate with the CA and senior team members to ensure timely completion of assigned tasks.
- Monitor work progress and follow up with team members on pending activities.
- Coordinate internal meetings, schedules, and other office-related activities.
- Maintain effective communication and coordination among team members.
- Identify operational gaps and suggest improvements in office processes and workflow.
4. Documentation & Compliance Support
- Maintain organized records of invoices, bills, receipts, agreements, and other important documents.
- Track pending documents and follow up with clients, vendors, and relevant team members.
- Assist in collecting and organizing documents required for accounting, audit, and compliance assignments.
- Maintain records of important dates, renewals, payments, and other office-related deadlines.
- Ensure that documents are properly filed, updated, and readily accessible when required.
Required Qualifications & Skills
- B.Com / M.Com/ MBA or an equivalent qualification.
- 3–5 years of relevant experience in accounts and administration, preferably in a CA firm or professional services organization.
- Good working knowledge of Tally Prime, MS Excel, and MS Office.
- Practical knowledge of bookkeeping, bank reconciliation, expense management, and vendor coordination.
- Basic understanding of GST and TDS documentation and accounting requirements.
- Strong organizational, communication, coordination, and follow-up skills.
- Ability to independently manage assigned responsibilities with minimal supervision.
- Attention to detail, professional integrity, and the ability to maintain confidentiality.
Key Expectations
- Independently manage routine accounting and administrative activities.
- Ensure accuracy and timely maintenance of books of accounts and financial records.
- Maintain effective coordination with management, staff, clients, and vendors.
- Ensure smooth day-to-day office operations and timely completion of assigned tasks.
- Proactively monitor pending payments, documents, and important deadlines.
- Maintain a systematic and professional working environment.
Salary: As per experience and suitability.
Work Location: Andheri West ( Metro Station )
Pay: From ₹30,000.00 per month
Work Location: In person
