Legal and Administration Assistant

dynamic, proactive and detail-oriented Legal cum Admin Executive

Key Responsibilities

• Draft, review, and finalize property-related agreements, including Agreements for Sale, Sale/Conveyance Deeds, Development Agreements, Joint Venture (JV) Agreements, and Lease Deeds.
• Prepare Power of Attorney (POA), MOUs, indemnities, affidavits, and tenant surrender documents.
• Coordinate stamping, execution, and registration of property documents with relevant authorities
• Liaise with government and municipal bodies (such as Land Revenue offices, BL&LRO, local municipal corporations, and registration offices) for statutory clearances and assessments.
• Ensure compliance with local real estate laws, RERA (Real Estate Regulatory Authority) guidelines, and corporate policies.
• Coordinate and manage civil, criminal, or consumer disputes/litigation involving company properties alongside external counsels and panel advocates.
• Maintain a structured tracking system (MIS) for all ongoing court cases, property files, and land acquisition statuses.
• Coordinate land and registry office searches Conduct preliminary and detailed legal and title due diligence for proposed land and property acquisitions.
• Examine historical title chains, ownership history, and identify potential title defects, encumbrances, claims, or mortgages.
• Verify revenue and land records (e.g., Khatian, Dag/Plot numbers, Mouza, mutation, and conversion records). to confirm clean ownership.
• Visit High Court / Lower Divisional Court / Land & Land Reforms Offices or other authorities for official submissions or follow-up work when required.
• Maintain case files, hearing schedules, and compliance trackers.
• Support land-related documentation work such as mutation, conversion, and due diligence papers.
• Ensure timely renewals and filings of company licenses, property-related documents, and legal registers.
• Coordinate with internal departments to ensure legal and administrative compliance in all operations.

Administrative Responsibilities:

• Manage office facilities, housekeeping, logistics, stationery, and daily administrative operations.
• Handle correspondence, record keeping, courier dispatch, and filing (both electronic and physical).
• Coordinate with vendors, service providers, and site teams for administrative and operational requirements.
• Maintain and renew trade licenses, property tax, professional tax, and other statutory registrations.
• Assist in HR-related tasks such as attendance, leave records, and staff coordination when required.
• Manage meeting schedules, travel arrangements, and minutes of meetings.
• Support management in preparing reports, notices, and internal communications.

Candidate Requirements:

• Salary Rs. 24,000.00 - Rs 30,000.00 per month
• Bachelor of Laws (LL.B.) from a recognized university; active enrollment with the State Bar Council is frequently preferred / Diploma in Administration, Management
• 3 to 7+ years of hands-on legal experience working with a real estate developer, property investment firm, or corporate law firm handling property law and administrative work.
• Strong drafting and analytical capabilities.
• Sound knowledge of property laws, local land revenue procedures, and registration formalities. Excellent written and verbal communication skills in English and Bengali.
• Sound knowledge of MS Office, Excel, Google Sheets, and Google Workspace, ChatGPT & AI tools
• Strong letter drafting and follow-up skills with corporates and government departments.
• Flexibility to travel within Kolkata for official purposes.
• Driving a two-wheeler (Scooty) preferred, though not mandatory.
• Should be detail-oriented, self-motivated, and capable of handling multiple responsibilities independently.
• Expected Start Date: Immediate or serving notice period