Key Duties and Responsibilities Administrative & Financial • Record daily cash/bank payments in the group ERP system as directed from the Finance manager. • Reconcile bank statements and generate ledger/MIS reports for management. • Prepare and verify invoices and debit notes for internal and external stakeholders. • Follow up on payments and support internal auditing processes. Payroll Staff Management • Support payroll and general staff administration as directed by the Finance manager based in Dar es Salaam. • Liaise with the Finance manager to support documentation and administrative activities related to statutory compliance and reporting. Qualifications & Skills • Bachelor’s degree in Commerce, Logistics, Business, or a related field (preferred). • Experience in the clearing and forwarding industry is an advantage. • Proficient in MS Office (Excel, Word, Outlook); ERP systems experience required. • Fluent in English and Hindi/Gujarati (Kiswahili is a bonus). • Excellent client-facing and relationship management skills. • Strong multitasking and time management abilities. • Self-driven, reliable, and able to work under pressure to meet tight deadlines
Job Title: HR / Admin Executive Department: Human Resources & Administration Reports To: Company Owner Job Overview: The HR / Admin Executive will be responsible for managing a wide range of human resource and administrative functions to ensure efficient office operations and a productive work environment. The role includes overseeing recruitment, employee relations, compliance, and general office administration, contributing to the overall effectiveness of the organization. Key Responsibilities: Human Resources: Manage end-to-end recruitment processes — job postings, candidate screening, interview coordination, and onboarding. Maintain and update employee records, attendance, and leave management systems. Support payroll processing and ensure timely submission of HR data. Prepare HR letters, employment contracts, and documentation. Assist in performance management and employee appraisal activities. Handle employee engagement initiatives, training sessions, and grievance redressal. Ensure compliance with labour laws, company policies, and statutory regulations. Administration: Oversee office facilities, maintenance, and vendor management. Manage procurement of office supplies, stationery, and equipment. Coordinate travel arrangements, meetings, and event logistics. Maintain records of assets, utilities, and service agreements. Liaise with external agencies, service providers, and local authorities as needed. Support management in budgeting, documentation, and audit requirements. Qualifications & Skills: Bachelor’s degree in Human Resources, Business Administration, or related field. 2–5 years of experience in HR and administrative functions. Strong understanding of HR practices, labour compliance, and office management. Excellent communication, coordination, and interpersonal skills. Proficiency in MS Office. Strong organizational skills with attention to detail and confidentiality. Remuneration, Working Hours and Holidays Gross salary of INR 30,000 to 50,000 per month. Working hours as required, with a minimum of Monday to Saturday from 10:30 am to 7:30 pm. 20 calendar days paid holidays per annum Based in Mumbai, India. Company Details: Company: Halcyon Metals (Kivu Business Services – Mumbai) Contact Person: Aashish Dalal (General Manager) Contact Number: +91 8657012080. Address: 1204 Range Heights, Near Oshiwara Metro Station, Mumbai 400102