HYBRID MINDS

🚀 We’re Hiring: Admin Executive 📍 Location: Remote (Germany) 🕒 Employment Type: Full-Time 💼 Level: Junior / Mid-Level Are you organized, detail-oriented, and passionate about keeping operations efficient and seamless? We’re looking for an Admin Executive to join our remote team in Germany . You’ll play a key role in managing administrative processes, supporting daily operations, and ensuring smooth coordination across departments. 🎯 Key Responsibilities Manage day-to-day administrative operations and ensure smooth workflow Organize and maintain records, reports, and documentation Support HR and onboarding processes , including employee communication and scheduling Assist in financial administration , such as processing invoices and managing expense reports Coordinate meetings, calendars, and logistics for teams and leadership Liaise with vendors, service providers, and external partners Contribute to process improvements and help implement operational best practices ✅ Requirements 1–3 years of experience in administration, operations, or executive assistance Excellent organizational, communication, and multitasking skills Proficiency in Microsoft Office / Google Workspace and project tools (e.g., Notion, Slack, Asana, Trello) Strong attention to detail and the ability to manage multiple priorities Proactive, reliable, and comfortable working independently in a remote environment Fluent in English ; German proficiency is a plus Must be based in Germany with the legal right to work full-time 🌟 What We Offer Fully remote work within Germany Competitive salary and benefits package Opportunities for career development in administration and operations Collaboration with international, cross-functional teams A supportive, agile, and people-oriented work culture