Job
Description
Induction Support: Ensure that new joiners receive access to all necessary portals (Darwin, Happay) promptly. Coordinate the timely provision of CRM access, ensuring follow-up for any delayed requests. Organize the delivery of ID cards and visiting cards to new joiners' addresses. Offboarding Support: Assist with the exit clearance process by following up on the return of company assets. Personal File Management: Maintain and update personal files for employees, ensuring final check and sign-off from the HRBP. Uniform Management: Manage the uniform inventory and ensure that employees receive the following items based on their requirements: grey T-shirt, white shirt, bag, winter jacket, and safety shoes. Coordinate uniform distribution annually, seasonally, and as per employee requests. Employee Engagement Programs (EEP): Collaborate with the Branch Ambassador to book venues for employee engagement events. Handle vendor management, including checking quotes, adding suppliers, managing price change requests, and raising purchase orders (POs). Oversee payments, including advance cheques, receipts, and payment confirmations. Block event calendars well in advance and manage execution, collecting post-event feedback for continuous improvement. Car Policy related Coordination: Assist employees in purchasing new company cars by obtaining quotes from 2-3 banks and confirming the lowest interest rate. Collect necessary documents for car purchases, such as invoices, loan disbursement copies, and insurance documents. Collect RC book photocopies 30-45 days post-purchase and maintain records. Ensure NOCs are ready for old car purchases as per policy. Review and approve the renewal of company car insurance on an annual basis. New Joiners Induction at Head Office (HO): Guide new joiners in raising the TRF for HO induction. Collect flight details for new joiners arriving at HO. Welcome new joiners at the Coimbatore office, arranging transportation from the airport to the guest house/hotel and from the hotel to HO (round trip for 5 days). Review and approve BTC invoices and obtain final sign-off from HRBP/HRBP Lead. Bonafide Certificates: Issue bonafide certificates for various purposes, such as bank loans (car purchase, education, etc.). Diwali Sweets & R&R (Rewards and Recognition): Organize distribution of Diwali sweets and quarterly/annual R&R prizes (including trophies and certificates). Coordinate with vendors for quotes, supplier additions, price change requests, and PO processing. Ensure timely payment processing, including advance cheques and receipts submission. Organize events such as MBRs and team dinners, adhering to the same process for vendor agreements and POs. Training & Development (T&D) Execution: Confirm venue bookings and ensure the necessary PO process is followed. Ensure 100% employee participation in training programs and related activities.
