Field Operations Coordinator A&I

Job Description

Coordinate assessment dates and other details with facilities and vendors by phone, email, and fax. Conduct follow-up as necessary. Create and maintain team assignments and update in company database for work in the assigned region to ensure optimal productivity and work prioritization. Communicate assessment dates, changes, and issues with appropriate parties. Prepare expense quotations. Arrange for audit logistics, where applicable i.e. Arrange for translators, travel, equipment, etc. Follow up on outstanding work in the region. Track incoming reports and update internal database. Conduct internal audit of regional audit files as per internal quality system requirement. Assist Operations Manager in managing actual expenses and cost projections to support profitable and efficient operations, including the completion of a Profit Loss sheet. Track auditor activity and productivity; employee work/overtime hours and submit to management for review and approval. Gather and prepare auditor evaluation metrics, including turn-around time (TAT), report review quality, data gathered from field assessments, follow-up with factory management, etc. Work with the Operations Manager to discover and drive process/cost efficiencies. Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices. Other related duties as assigned. University Degree (Equivalent to Bachelors degree) in Science or a related discipline preferred and two years work experience. Strong quantitative business analysis skills; adept at forecasting. Must have strong PC skills and be proficient in Microsoft Excel. Ability to meet deadlines and work order dates. Excellent communication skills verbal and written. Must be willing to work independently. Must be willing and able to work in a fast-paced environment. Must have excellent planning organizational skills.