Position Title: Admin Officer & Executive Assistant Reports To: COO / Director Employment Type: Full-time Location: Remote Job Summary: The Executive Assistant & Operations Coordinator plays a key role in supporting the executive leadership and ensuring smooth day-to-day operations of the organisation. This multifaceted role involves diary and calendar management, accounts reconciliation, HR administration, invoicing, social media coordination, and general operational support. Key Responsibilities:Executive Support Manage and coordinate the calendar, appointments, travel arrangements, and meetings for the Director/COO. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential documents and information with discretion. Operations & Administration Maintain and improve internal SOPs and operational workflows. Provide general administrative support including file management, document preparation, and correspondence. Coordinate office supplies, tech setup, and day-to-day operational logistics. Accounts & Finance Support Reconcile bank statements, invoices, and expenses on a monthly basis. Liaise with the accounts team/bookkeeper to ensure timely payments and records. Track client billing and assist in generating invoices and payment reminders. Appointments & Diary Management Schedule internal and external appointments and manage reminders for team members. Coordinate availability across multiple time zones and manage scheduling conflicts efficiently. HR Administration Maintain and update HR records, contracts, onboarding/offboarding checklists. Assist in developing and communicating HR policies and ensure compliance. Support recruitment coordination, reference checks, and new hire onboarding. Social Media & Digital Presence Manage and schedule social media content across platforms like LinkedIn, Instagram, and Facebook. Coordinate with graphic designers or use Canva to create branded posts. Monitor engagement and support marketing initiatives as required. Qualifications & Experience: 3+ years of experience in an EA, operations, or administrative role. Basic knowledge of bookkeeping or working with Xero/QuickBooks (or similar). Experience managing calendars and professional communication. Familiarity with HR policies, onboarding procedures, and confidentiality practices. Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools. Social media scheduling tools (Buffer, Hootsuite, Later, or Canva). Key Skills: Exceptional organisational and multitasking abilities. Strong attention to detail and accuracy. Excellent written and verbal communication. Discretion, professionalism, and reliability. Proactive problem-solving approach and ability to work independently.
Position Title: Admin Officer & Executive Assistant Reports To: COO / Director Employment Type: Full-time Location: Remote Job Summary: The Executive Assistant & Operations Coordinator plays a key role in supporting the executive leadership and ensuring smooth day-to-day operations of the organisation. This multifaceted role involves diary and calendar management, accounts reconciliation, HR administration, invoicing, social media coordination, and general operational support. Key Responsibilities:Executive Support Manage and coordinate the calendar, appointments, travel arrangements, and meetings for the Director/COO. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential documents and information with discretion. Operations & Administration Maintain and improve internal SOPs and operational workflows. Provide general administrative support including file management, document preparation, and correspondence. Coordinate office supplies, tech setup, and day-to-day operational logistics. Accounts & Finance Support Reconcile bank statements, invoices, and expenses on a monthly basis. Liaise with the accounts team/bookkeeper to ensure timely payments and records. Track client billing and assist in generating invoices and payment reminders. Appointments & Diary Management Schedule internal and external appointments and manage reminders for team members. Coordinate availability across multiple time zones and manage scheduling conflicts efficiently. HR Administration Maintain and update HR records, contracts, onboarding/offboarding checklists. Assist in developing and communicating HR policies and ensure compliance. Support recruitment coordination, reference checks, and new hire onboarding. Social Media & Digital Presence Manage and schedule social media content across platforms like LinkedIn, Instagram, and Facebook. Coordinate with graphic designers or use Canva to create branded posts. Monitor engagement and support marketing initiatives as required. Qualifications & Experience: 3+ years of experience in an EA, operations, or administrative role. Basic knowledge of bookkeeping or working with Xero/QuickBooks (or similar). Experience managing calendars and professional communication. Familiarity with HR policies, onboarding procedures, and confidentiality practices. Proficiency with Microsoft Office Suite, Google Workspace, and calendar tools. Social media scheduling tools (Buffer, Hootsuite, Later, or Canva). Key Skills: Exceptional organisational and multitasking abilities. Strong attention to detail and accuracy. Excellent written and verbal communication. Discretion, professionalism, and reliability. Proactive problem-solving approach and ability to work independently. Show more Show less
As a Loan Administrator at Capseed, you will be responsible for loan servicing, managing loan documents, providing financial support, and delivering exceptional customer service to clients. Your role will be full-time and hybrid, offering you the opportunity to utilize your experience in loan servicing and loan document management to support our operations effectively. You will need to have a strong understanding of finance and lending processes, along with the ability to handle confidential information with discretion. To excel in this role, you should possess a minimum of one year of experience as a loan processor or loan administrator. Your excellent organizational and time management skills, attention to detail, and accuracy in data entry will be crucial in ensuring the smooth functioning of loan operations. Proficiency in relevant software applications will also be necessary to perform your duties effectively. Additionally, your role will require you to have strong customer service skills to interact with clients professionally and provide them with the necessary support and guidance. The capacity to work both independently and as part of a team will be essential in meeting the demands of the role efficiently. If you have relevant qualifications in finance or a related field and are looking for a challenging opportunity in loan administration with a reputable private lender, Capseed offers a competitive and dynamic work environment where you can contribute your expertise and grow professionally.,