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Profile: EPC (Tendering) Designation: Assistant Manager Tendering - EPC Reporting Manager: Anant Kumar Sinha Experience: 5 to 10 years Salary: 6 to 8 lakhs per annum based on candidature Qualification: B. Tech. Electrical or Electronics Key Result Area: Job Description Tender Search Extensive research of tenders on different portals in existing vertical and find out new verticals to enter, find out suitable tenders for participation and share the details with management. Tender Study & Approval Tender Preliminary Analysis, Risk Assessment, Self Capacity Assessment, Synopsis Preparation, In case of a joint venture or consortium bid, prepare the technical and financial eligibility and responsibility matrix of prime and partner company. Approval from HoD for Participation. Portal Study & System Configuration Detailed study of portal of different asset owners and configuration of system in accordance to the portal. Tender Fee & EMD BG Preparation and arrangement of required documents for the formation of Tender Fee and EMD BG. Continuous follow up with finance un till receiving of tender fee and EMD BG. Tender Preparation Tender Detailed Study, Preparation of Offline Documents, Submission of Offline Documents through Blue Dart or DTDC Plus and Share the Tracking Details with Tendering Authority, Keep Track of Courier and share the receipt note with Tendering Authority. Preparation of technical and commercial query with the help of concerned manager, attend the pre bid meeting, submit the Prebid query through email or in case of provision upload the query through online portal. Preparation of Bidding Documents as per forms and formats required in the tender, Listing of Required Documents in the form of Checklist and Endorsement by Notary/ TPIA/ CA/ CE/ Embassy. Prepare the checklist for Supplier, OEM and Vendor as well and give them a target date to provide the required documents. If required, help them with all the form and formats in MS Words to enable them to fill up information and share back to us. Tendering Costing Share the BoQ with concerned manager and procurement person and encourage the procurement person to collect commercials of bought out items from at least 3 suppliers. Request the concerned manager to provide the costing in a timely manner and keep on chasing. Tender & Corrigendum Keep track of corrigendum publishing, incorporation and endorsement of corrigendum in complete tender while bidding. In case of corrigendum publishing, study it thoroughly and incorporate the changes accordingly in the bid. Technical & Financial Bid Verification Verify the ready documents as per self prepared checklist and checklist given in tender, In case of any missing documents, prepare it. In case of any documents not provided by OEM, notify and chase them to provide by the target date and further send it to Notary, TPIA, CA, CE & Embassy for endorsement. Re-verification of documents as per checklist and handover the ready bid to the concerned manager to get the signature on complete bidding documents including tender and corrigendum. Bid Upload Upload the complete documents as per index and section indicated in the respective bidding portal, upload the costing, take the screen shot of every step to prove the submission, Submit the bid and check the email alert for proof of submission. Cross functional coordination Extend the support to other team members in case of any assistance required. MIS Discuss all the searched tenders with the concerned manager on daily basis, prepare reports of searched tender and share with management on weekly basis. In case of requirement of any other reports, please submit the same in a timely manner. Show more Show less
