Job Title
Administrative Associate
Employment Details
Department: Administration &
Role Overview
We are looking for a highly disciplined, organised and responsible individual to manage the day-to-day administration and operations of India Autism Center.
The person will be responsible for coordinating staff, managing food arrangements, overseeing housekeeping and maintenance, handling purchases and inventory, supporting events and ensuring that the centre functions smoothly at all times.
This role requires someone who is extremely particular about time, cleanliness, discipline and details. The individual must take ownership of responsibilities, follow up on tasks, anticipate requirements and ensure that nothing is overlooked.
Key Responsibilities
Administration & Daily Operations
- Manage the overall day-to-day administrative functioning of the centre.
- Maintain records, registers, files, reports and official documentation.
- Handle emails, calls, correspondence and computer-based administrative work.
- Ensure all daily tasks are completed on time and in an organised manner.
- Coordinate with different departments and report to management regularly.
Staff Management & Supervision
- Monitor staff attendance, punctuality, leave and duty schedules.
- Supervise housekeeping, kitchen, security, maintenance and support staff.
- Ensure staff members follow their duties, schedules and responsibilities.
- Maintain discipline and ensure timely completion of assigned work.
- Address routine issues and escalate concerns to management.
Food & Kitchen Management
- Coordinate daily food arrangements and ensure timely delivery.
- Check food quality, quantity and hygiene.
- Coordinate with caterers, suppliers and kitchen staff.
- Ensure food is distributed on time and requirements are met.
- Maintain food orders, bills and expenditure records.
Events & Coordination
- Coordinate arrangements for meetings, workshops, celebrations and events.
- Manage seating, food, refreshments, materials and logistics.
- Coordinate with vendors and internal teams.
- Ensure all arrangements are completed on time.
Housekeeping & Maintenance
- Ensure the entire premises remain clean, organised and well-maintained.
- Regularly inspect rooms, offices, washrooms, common areas and facilities.
- Monitor housekeeping staff and cleaning schedules.
- Coordinate repairs, maintenance and facility requirements.
- Ensure essential supplies are always available.
Purchase & Inventory Management
- Maintain stock records of groceries, stationery, cleaning materials and other supplies.
- Monitor inventory and arrange timely replenishment.
- Coordinate with vendors and suppliers.
- Verify deliveries, maintain bills and track expenses.
- Obtain management approval before making purchases.
Computer & Reporting
- Be comfortable working on a laptop or desktop.
- Have good working knowledge of MS Word, Excel, Google Sheets and email.
- Maintain digital records, attendance sheets, inventory and expense reports.
- Prepare daily, weekly and monthly operational updates for management.
Key Outcomes
- Smooth and organised daily functioning of the centre.
- Disciplined, punctual and accountable staff.
- Timely food arrangements and availability of supplies.
- High standards of cleanliness and maintenance.
- Accurate records, documentation and reporting.
- Timely completion of all administrative and operational responsibilities.
- Minimal need for management follow-up on routine matters.
Must-Have Requirements
- Graduate in any discipline.
- 4+ years of experience in administration or operations.
- Good computer knowledge and proficiency in MS Office and Excel.
- Excellent organisational and coordination skills.
- Strong staff management and supervision abilities.
- Extremely disciplined, punctual, systematic and detail-oriented.
- High sense of responsibility, ownership and accountability.
- Ability to multitask, solve problems and work independently.
- Strong communication skills and a professional attitude.
Preferred Skills
- Experience in hospitals, schools, residential facilities, NGOs or hospitality organisations.
- Experience managing housekeeping, kitchen, security and other support staff.
- Experience in inventory, procurement, vendor and facility management.
Growth Opportunity
An opportunity to take ownership of the overall administrative and operational functioning of a growing organisation, build efficient systems and develop across Centre Administration and Operations Management.
About India Autism Center
India Autism Center (IAC) is a not-for-profit organisation building a comprehensive ecosystem of support, training, research, and lifelong residential living for individuals on the autism spectrum and their families. We work towards greater independence, dignity, belonging, and quality of life for individuals and families across India.
