Accounts & Stores Executive - Africa

Job Location: Burkina Faso / Ivory Coast (Cte dIvoire), West Africa

Experience Required: 4 to 9 years

Department: Accounts & Warehouse Operations

Employment Type: Full-time

Qualification: Bachelors degree in Commerce, Accounting, Finance, or a related field. A professional accounting qualification will be an added advantage.

Budget: Savings Salary Around USD 600 to 900Per Month (usd Savings salary paid in calendar Quarter (3 months savings paid)+ Local salary (Paid in Advance every month)+Furnished Accommodation (Bachelor Status)+ Incentives + Yearly Leave passage For any clarification call 9841040044

1. Job Summary

We are looking for a responsible, detail-oriented, and hands-on Accounts & Stores Executive to manage day-to-day accounting activities along with , inventory, and store operations in our Burkina faso & Ivory coast operations.

The ideal candidate must have 4 to 9 years of relevant experience in both accounting and store management. The candidate should be capable of maintaining accurate financial records, monitoring stock movements, managing inventory, coordinating goods receipts and dispatches, and ensuring proper reconciliation of accounts and physical stock.

2. Roles & Responsibilities

A. Accounting & Finance

- Maintain day-to-day books of accounts, including sales, purchases, receipts, payments, and journal entries.

- Handle accounts payable, accounts receivable, customer collections, and supplier payments.

- Prepare and maintain cash books, bank books, petty cash records, and expense statements.

- Perform bank reconciliations, supplier reconciliations, and customer account reconciliations.

- Verify purchase invoices, sales invoices, delivery notes, and supporting documents.

- Monitor outstanding payments and receivables and submit regular reports to management.

- Assist in monthly closing, preparation of financial statements, and management reports.

- Maintain proper documentation for taxation, statutory compliance, and audit requirements in the respective country.

- Coordinate with the head office regarding accounts, financial reporting, and other administrative requirements.

B. Store Management

- Manage daily store operations, including receiving, storage, picking, packing, and dispatch of goods.

- Verify incoming materials against purchase orders, invoices, and delivery notes.

- Ensure accurate recording of all stock receipts, issues, transfers, and dispatches.

- Maintain inventory registers and update stock records in the accounting or inventory management system.

- Conduct regular physical stock counts and reconcile actual stock with system records.

- Investigate stock shortages, excess stock, damaged goods, and discrepancies and report them to management.

- Ensure proper storage, labelling, identification, and systematic arrangement of materials.

- Monitor minimum stock levels and coordinate replenishment to avoid stock-outs and overstocking.

- Prepare daily, weekly, and monthly stock reports.

- Ensure proper documentation and authorization for all goods received and issued.

- Maintain Stores cleanliness, security, and compliance with applicable safety procedures.

C. Accounts & Inventory Coordination

- Reconcile inventory records with the accounting system and investigate discrepancies.

- Ensure that all purchases, sales, goods receipts, and dispatches are properly documented and recorded.

- Monitor stock valuation and assist in calculating inventory costs and reporting stock losses.

- Coordinate with sales, procurement, logistics, and warehouse teams to ensure smooth operations.

- Maintain accurate records of goods in transit, returns, damaged stock, and obsolete inventory.

- Establish proper controls to prevent stock pilferage, unauthorized issues, and financial irregularities.

D. Reporting & Administration

- Submit periodic accounting, cash position, receivables, payables, and inventory reports to management.

- Maintain organized physical and electronic records for easy retrieval and audit.

- Ensure timely submission of reports and compliance with company policies and procedures.

- Carry out other accounting, inventory, and administrative responsibilities assigned by management.

3. Required Skills & Competencies

- Strong practical experience in both accounting and Stores & responsibilities