Job
Description
What You'll Do We are looking for an experienced Accounts Payable Analyst to join the team and support full cycle accounts payable and expense management including coding invoices, obtaining approvals, issuing payments, and reviewing / approving global expense claims with the Global Business Travel and Expense policy. Also, the Accounts Payable Analyst will help drive efficiencies and optimize global process, including identifying improvement and automation opportunities. The Accounts Payable Analyst will support business operations in the US and other geographies and will work with global stakeholders and suppliers. You will be reporting to the Sr. Manager, Accounts Payable. Core Accounts Payable Invoice Entry, Coding, Approvals. Identify simplification, standardization, and automaton opportunities. Reconcile data by verifying entries and comparing system reports to balances Address vendor and internal stakeholder inquiries promptly Prepare journal entries, including month-end accruals, and perform general ledger account reconciliations Manage the Master Vendor file Maintain 1099 information and collect W-9 information from vendors Conduct TIN match in IRS database Oversee year-end 1099-MISC filing Travel & Expense Management Manage expense reimbursement claims queue. Identify and propose automation opportunities with the goal of eliminating manual review. Train our users on business expense system (Concur) to ensure business expense reimbursements are processed efficiently Manage the corporate card program, including month end accruals, and reconciliations to statement Strategic / Transformational Support design, implementation, and testing of Accounts Payable and T&E process and system enhancements Support the development and tracking of important metrics Identify actions based on data to improve important metrics (shorten cycle time, improve accuracy, reduce rework, increase automated/touchless transactions, improve customer satisfaction) Perform other special projects as directed by management What Your Responsibilities Will Be Review and verify invoices and payment requests for accuracy and proper approvals. Process accounts payable transactions in the ERP system (e.g., SAP, Oracle, NetSuite). Monitor aging reports and ensure payments to vendors. Reconcile vendor statements and resolve discrepancies promptly. Maintain accurate records of all payables and payment activities. Support month-end and year-end close processes. Prepare AP-related reports and support audits as needed. Ensure compliance with internal controls and company policies. Communicate with vendors and internal departments to resolve payment issues. Help with process improvements initiatives. What You’ll Need To Be Successful Over 5 years' experience in Accounts Payable and Travel & Expense Management Bachelor's Degree required. Accounting or Information Systems majors. Be able to work a hybrid schedule (support US stakeholders) Experience in a rapidly evolving P2P environment Demonstrated Experience defining and implementing process improvements including simplification, standardization, and automation Experience with P2P, ERP, and T&E systems. (NetSuite and Concur experience as an admin highly preferred.) Experience with AP Workflow and Automation Tools Experience with month-end close process Aptitude for learning and developing new processes Willing to work in Night Shift How We’ll Take Care Of You Total Rewards In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. Health & Wellness Benefits vary by location but generally include private medical, life, and disability insurance. Inclusive culture and diversity Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. What You Need To Know About Avalara We’re Avalara. We’re defining the relationship between tax and tech. We’ve already built an industry-leading cloud compliance platform, processing nearly 40 billion customer API calls and over 5 million tax returns a year, and this year we became a billion-dollar business . Our growth is real, and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world. We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. Ownership and achievement go hand in hand here. We instill passion in our people through the trust we place in them. We’ve been different from day one. Join us, and your career will be too. We’re An Equal Opportunity Employer Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know. Show more Show less
