Job Title: Administrator – Overseas Human Resource Recruitment Company Company Overview: We are a leading Overseas Human Resource Recruitment company dedicated to connecting talented professionals with global employment opportunities. Our mission is to provide seamless recruitment solutions to both employers and candidates, ensuring a smooth transition and successful placements overseas. Position Summary: We are seeking a highly organized and proactive Administrator to join our team. The Administrator will play a crucial role in supporting daily operations, coordinating recruitment activities, managing documentation, and ensuring compliance with international recruitment standards. This is an excellent opportunity for someone with strong administrative skills and an interest in the recruitment industry. Key Responsibilities: 1. Operational Support: Manage day-to-day office operations ensuring smooth workflow. Coordinate communication between candidates, clients, and internal teams. Schedule interviews, meetings, and coordinate travel arrangements when necessary. Maintain office supplies and ensure timely procurement. 2. Documentation & Compliance: Prepare, verify, and manage all recruitment-related documents such as contracts, visas, work permits, and agreements in accordance with overseas employment regulations. Ensure compliance with legal and company policies related to overseas recruitment. Maintain accurate records of candidate profiles, client contracts, and recruitment status. Assist in preparing reports and documentation for audits and regulatory inspections. 3. Candidate Management: Assist in screening candidate applications and maintaining candidate databases. Coordinate candidate onboarding processes including medical checks, training schedules, and documentation submission. Communicate job offers, follow-up on candidate responses, and handle queries efficiently. 4. Client Liaison: Serve as a point of contact for clients regarding recruitment processes and status updates. Assist the business development team in client follow-ups and maintaining relationships. Support the preparation of proposals, presentations, and recruitment plans for clients. 5. Financial Administration: Support invoicing processes related to client billing and candidate fee collection. Track payments and coordinate with the finance department to resolve discrepancies. Maintain records of expenses related to recruitment activities. 6. Team Coordination & Reporting: Collaborate with recruiters, HR, and other departments to ensure timely execution of recruitment projects. Prepare daily, weekly, and monthly administrative reports for management review. Identify areas for process improvement within administrative functions. Qualifications: Bachelor’s degree in Business Administration, Human Resources, or related field preferred. Proven experience (2+ years) in administrative roles, preferably in recruitment or HR sector. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with ATS (Applicant Tracking Systems) is a plus. Ability to multitask, prioritize work under pressure, and meet deadlines. Knowledge of overseas recruitment processes, visa regulations, or labor laws is advantageous. Personal Attributes: Proactive problem solver with a positive attitude. Strong interpersonal skills and a team player mentality. Confidentiality and ethical handling of sensitive information. Adaptability to dynamic work environments. Job Type: Full-time Pay: ₹15,000.00 - ₹25,000.00 per month Schedule: Day shift Supplemental Pay: Performance bonus Experience: Customer relationship management: 1 year (Required) Language: English (Required) Hindi (Preferred) Location: Ernakulam, Kerala (Required) Willingness to travel: 50% (Preferred) Work Location: In person