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Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: ∙Manage CEO’s calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. ∙Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. ∙Prepare and review emails, reports, presentations, MoMs, and other business documents. ∙Act as a liaison between the CEO and departments, ensuring efficient flow of information. ∙Assist in tracking strategic tasks and business initiatives, following up as necessary. ∙Organize and support leadership meetings, customer visits, and special events. ∙Maintain confidentiality and handle sensitive information with discretion. ∙Keep the CEO updated on key priorities, pending tasks, and business deadlines. ∙Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications ∙8–10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. ∙Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. ∙Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. ∙High level of agility, proactiveness, and problem-solving skills. ∙Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. ∙Excellent written and verbal communication skills in English. ∙Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes ∙Prior experience interacting with global clients and senior stakeholders. ∙Exposure to SaaS or B2B enterprise product environments. ∙Ability to manage complex schedules across multiple time zones. ∙A calm, composed, and positive demeanor even under pressure. Show more Show less
