Job
Description
Tristar Infratech Enterprises JOB DESCRIPTION JOB DETAILS (Basic information on the role) Job Title Project Coordinator Business Unit (BU) or Functional Unit (FU) Infrastructure Division Infrastructure Department Project Management Reporting Supervisor AGM Projects , AGM Finance , Group CEO and others as advised Number of Staff SupervisedDirect Reports: 5 6 Total: 9-10Job Titles of Direct Reportees Site Engineer Budget Responsibility Yes Grade JOB PURPOSE ( A two to three line statement outlining the objective or the reason for which the job exists. This should capture the true essence of the job. ) Coordinates the projects on site. Ensure implementation of project with respect to time, quality, cost and customer satisfaction. KEY RESPONSIBILITIES (Accountabilities attached to the role) Ensures successful and timely execution of project. This would involve: Project Planning schedule making, budgeting, preparing billing schedule, resource planning monitoring, documentation, commissioning and hand over of project Execution periodic progress reviews, cost tracking, contingency planning, chasing up engineering, deliveries, erection and commissioning activities, internal and external documentation Coordination with project team, commissioning engineers, vendors, contractors, other departments (such as procurement, commercials and contracts, and finance) and other offices Liaise with contractors on the installation, testing and commissioning of equipment Responsible for evaluating the resource requirement and mobilisation in light of the manpower productivity as well as the efficiency of the machinery & Equipment. Responsible for adhering to the clauses and fine prints of the legal and commercial contract Maintaining contractual obligations & monitoring customer inputs Review customer feedback & ensure customer satisfaction Maintain billing targets, cash flows & cost controls on the project, Ensure timely & sequential dispatches of invoices and timely payments from customer Timely preparation and submission of MIS Reports, costing reports, operational reports, budget cash flows, billing reports, etc. pertaining to project Ensure compliance to processes and defined quality standards and practices in the industry Ensure adherence to the site management system at site with the aim of minimizing project risks and maximising client satisfaction Monitor material wastage, manpower and Equipment productivity Be responsible/accountable for the contractual, financial, statutory, quality, safety, security and operational requirements and delivery of the project on site Monitor the progress report formats to assess whether the project is in line with the targets Putting in place a project closure system: Create closing invoice/execute Create final customer documentation Archive project documentation Write final project report Close project organization & release Participate in the project kick off meetings with customers, project teams and members of other departments such as Equipment / Procurement / Sourcing, HR for manpower planning, Finance for project budgets, Contracts / legal department. Interact regularly with Vendors, review customer feedback & ensure satisfaction Manage costs of all sub contractors, Constant monitoring billing targets, cash flows & control of cost overruns Review with respect to project estimates to avoid cost overruns and recommend cost –efficiency measures without compromising on quality Plan, organize, manage, lead, and control direct manpower and other resources in the execution while keeping the manpower productivity in consideration Ensure capability management and performance of team Provide guidance, personal coaching and mentoring as required Improve Knowledge Management by encouraging sharing of best practices & Implementation of PMS, Improve Employee Engagement/Satisfaction Level Post project completion: offer proactive issue / query resolution to the client Identification / building up a database of sub-contractors Defining and maintaining Quality processes KEY PERFORMANCE INDICATORS (Key measurable outcomes of the role) Measurable Deliverables Timely execution of Projects - % Adherence to Schedule & contractual obligations Projects achieving targeted ROI (%) % adherence to Billing Targets Cash flow variance for all reporting projects (Actual Vs Budgeted) Cost (Actual Vs Budgeted) % Reduction in Project Man-hours Customer Satisfaction Index MIS Reports – Within Timelines Project Closure – Within Timelines Timely processing of vendor's/contractor's bills and extra bills People management as per manager's expectations Timely deployment of suitable manpower at site Increase in customer satisfaction ratings (%) Contribute to the company's financial health by actively identifying and implementing cost-saving measures V. QUALIFICATIONS, CERTIFICATIONS AND EXPERIENCE (Minimum skills, qualifications and experience required to perform the job to a reasonable level of satisfaction.) Minimum Qualifications B.E. Civil Engineer Specialist Certifications Specific experience 3-5 years in areas of project management such as construction, project planning and control, engineering coordination, procurement coordination, cost control. 3-4 years as leading project manager Overall experience 5-7 years of overall experience in project management VI. KEY INTERACTIONS (Key people/ departments that the role holder is required to interact with in the course of their day to day work and the purpose of the interaction. Internal would mean all TRISTAR employees and external would mean all people outside the organization) Key Internal Contacts Nature or purpose of interaction AGM Projects / AGM Finance To manage project financials To carry out day to day project operations Key External ContactsNature or purpose of interaction Sub contractors To identify business opportunities for current / future projects Client Client Relationship Management Issue Resolution Client Reviews
