Job
Description
Job Title: Executive Assistant to the COO Industry: FMCG Location: Chennai Position Overview: We are seeking a highly organized, strategic and proactive Executive Assistant to support the Chief Operating Officer in managing day-to-day operations and driving key initiatives across the organization. This role is tailored for someone with a strong management consulting mindset, capable of providing high-level strategic support, managing cross-functional projects and acting as a trusted advisor to the COO. The ideal candidate will be highly adept at handling complex administrative tasks, strategic decision-making support, and project management, all while maintaining a high degree of confidentiality and professionalism. Key Responsibilities: Executive Support: - Provide high-level administrative support to the COO, including managing the COOs calendar, scheduling meetings and preparing briefing materials. Ensure smooth coordination of internal and external meetings and events. Strategic Project Management: - Assist in driving and tracking key initiatives, ensuring projects are delivered on time and within scope. Work closely with cross-functional teams to monitor progress and report updates on the COOs strategic projects. Data Analysis & Reporting: - Compile, analyze and present key data and performance metrics to support decision-making. Create detailed reports and presentations for internal and external stakeholders on behalf of the COO. Business & Market Research: - Conduct research on industry trends, competitor activities and market opportunities to help inform strategic decisions. Prepare insightful analysis to support the COO in staying informed about the market landscape. Cross-Functional Collaboration: - Serve as a liaison between the COO and senior leadership teams, ensuring alignment and smooth communication between departments. Foster a collaborative environment by helping to bridge gaps between functions such as sales, operations, finance and marketing. Meeting and Event Coordination: - Organize and facilitate high-level meetings, including preparing agendas, taking minutes and following up on action items. Coordinate key events or off-sites that are critical for business strategy and leadership alignment. Problem-Solving & Decision Support: - Provide critical thinking and problem-solving support on business challenges, ensuring that the COO’s time is used effectively. Assist in resolving operational bottlenecks and facilitate key decision-making processes. Confidentiality & Discretion: - Handle sensitive company information and internal communications with the utmost confidentiality. Exercise discretion in managing the COO’s time and priorities, ensuring high-level operational effectiveness. Stakeholder Management: - Manage relationships with internal and external stakeholders, ensuring timely communication, follow-ups and support as required. Represent the COO in meetings when necessary and act as a point of contact for key business relationships. Qualifications: Education: A bachelor’s degree in business administration, management, or a related field. MBA or similar advanced qualifications is a plus. Experience: At least 3 years of experience in a senior administrative or management consulting role, preferably within the FMCG industry. Skills & Competencies: - Strong project management and organizational skills. - Excellent written and verbal communication abilities. - Strong analytical mindset with the ability to process complex information quickly. - Proven ability to handle multiple high-priority tasks in a fast-paced environment. - Ability to work independently and anticipate the needs of the COO. - Exceptional interpersonal skills and the ability to build strong relationships with senior leadership and other key stakeholders. - Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint skills. Familiarity with project management tools is a plus. - Prior experience working with senior executives in a fast-paced, high-growth environment.
