Executive Assistant To COO

Job Description

Job Summary Codilar is hiring a highly organized and proactive Executive Assistant to support our Director. The ideal candidate will have a proven track record of providing high-level administrative support, excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires a professional who can represent the Director and the company, handle sensitive information with discretion, and effectively manage various responsibilities. Key Responsibilities Manage and maintain the Director s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Organize and manage events, including logistics and coordination of participants. Taking full ownership of the events from the event planning to execution and post-event follow-up. Serve as the primary point of contact between the Director and internal/external stakeholders. Represent the Director in meetings, conferences, and events as needed. Communicate on behalf of the Director, ensuring messages are conveyed accurately and timely. Oversee and manage special projects and initiatives as assigned by the Director. Coordinate with various departments to ensure projects are completed on time. Track and report on project progress, ensuring alignment with the Director s goals and objectives. Conduct research, compile data, and prepare reports for consideration and presentation by the Director. Handle confidential information with a high degree of discretion and professionalism. Work closely with the senior leadership team to support organizational goals and initiatives. Assist in the preparation of meetings, including creating agendas, taking minutes, and following up on action items. Provide support in managing the Director s tasks and responsibilities, as needed. Qualifications Skills Bachelors degree is required 1 year experience preferably in software companies. Proficiency in Microsoft Office suite Strong verbal and written communication skills are essential for effective interaction with team members and stakeholders. Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet deadlines in a fast-paced environment. Capacity to identify issues, propose solutions, and implement corrective actions to address operational challenges effectively. A team player mindset with the ability to collaborate effectively with cross-functional teams and build positive working relationships. Attention to detail and high level of accuracy Flexibility to adapt to changing priorities