Job
Description
Role & responsibilities Administrative Duties: Manage daily office operations and ensure compliance with company policies. Maintain and organize office records, contracts, and reports. Schedule and coordinate travel arrangements. Handle emails, phone calls, and other correspondence professionally. Assist in HR functions, including recruitment, onboarding, and maintaining employee records. Quotation Preparation & Vendor Management: Prepare, review, and manage quotations based on client requirements. Ensure pricing accuracy and adherence to company terms before sending proposals. Coordinate with the sales and procurement teams to gather necessary quotation details. Identify and evaluate potential vendors based on pricing, quality, and reliability. Negotiate contracts and pricing agreements with suppliers. Maintain strong relationships with vendors to ensure timely delivery of goods and services. Track and manage purchase orders, invoices, and supplier payments. Customer Invoice Follow-Ups: Generate and send invoices to clients in a timely manner. Track outstanding invoices and maintain accurate records of payments. Follow up with customers on overdue invoices and ensure prompt payments. Coordinate with the finance team to reconcile payments and update records. Address customer inquiries and resolve billing-related issues. Preferred candidate profile Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field (preferred). Proven experience in administrative roles with a focus on procurement, quotations, and invoicing. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and accounting software. Strong negotiation and vendor management skills. Excellent communication and interpersonal skills. Attention to detail and problem-solving abilities. Perks and benefits Experience in procurement, supply chain, or finance-related administration. Familiarity with Zoho systems or procurement and invoicing tools. Knowledge of basic accounting principles and financial documentation. Location Padi, Chennai - 600050. Working Hours: - Normal hours of work would be 8 hours/day. Benefits: - First three months of training are free for new hires, after which all benefits (PF and ESI) are applicable. The company reimbursed the cost of accommodation, accommodation, and allowance.
