Executive Accounts

Job Description

Job Title: Executive Accounts / Accounts Executive / Senior Accounts Executive (adjust based on experience and specific responsibilities) Department: Finance & Accounts Reports To: Finance Manager / Senior Accountant / Chartered Accountant (CA) / Business Head Location: Nashik, Maharashtra, India (This is primarily an office-based role, potentially involving occasional visits to banks or government offices). Job Summary: We are seeking a diligent, detail-oriented, and experienced Executive Accounts to manage and oversee various accounting functions at our Nashik office. The ideal candidate will be responsible for maintaining accurate financial records, ensuring compliance with statutory regulations, preparing financial reports, and contributing to the overall financial health of the organization. This role requires strong accounting fundamentals, proficiency in accounting software, and a proactive approach to financial management. Key Responsibilities: Financial Record Keeping & Bookkeeping: Maintain accurate and up-to-date financial records for all transactions, including sales, purchases, receipts, payments, and journal entries. Ensure all financial data is meticulously recorded and reconciled in the accounting software (e.g., Tally Prime/ERP 9). Manage and reconcile general ledger accounts, subsidiary ledgers (debtors, creditors), and inter-company accounts if applicable. Accounts Payable (AP) Management: Process and verify vendor invoices, ensure proper authorization, and manage vendor payments in a timely manner. Reconcile vendor statements and resolve any discrepancies. Maintain accurate vendor ledgers and files. Accounts Receivable (AR) Management: Prepare and issue accurate sales invoices, credit notes, and debit notes. Monitor accounts receivable, follow up on outstanding payments, and ensure timely collections. Perform customer account reconciliations and resolve billing disputes. Bank & Cash Management: Conduct daily/weekly bank reconciliations to ensure consistency between bank statements and internal cash/bank books. Manage petty cash, reconcile cash transactions, and prepare daily/weekly cash reports. Oversee bank deposits and withdrawals. Statutory Compliance & Taxation (GST, TDS, PT, PF): Calculate and ensure timely deposit of Goods and Services Tax (GST) and Tax Deducted at Source (TDS). Prepare and file monthly/quarterly GST returns (e.g., GSTR-1, GSTR-3B) accurately and on time. Prepare and file TDS returns (e.g., Form 24Q, 26Q) and issue TDS certificates to vendors. Assist with the computation and compliance related to Professional Tax (PT), Provident Fund (PF), and Employee State Insurance (ESI) as applicable. Stay updated with the latest changes in Indian accounting standards (e.g., IND AS/Indian GAAP) and relevant direct and indirect tax laws. Financial Reporting & Analysis: Assist in the preparation of periodic financial statements, including Profit & Loss Accounts, Balance Sheets, and Cash Flow Statements. Generate various financial reports (e.g., expense reports, sales analysis, outstanding reports) for management review. Assist in basic financial analysis and reporting to support decision-making (e.g., variance analysis, cost analysis). Audit Support: Prepare schedules, reconciliations, and provide necessary documentation and explanations to support internal and external audits. Respond to audit queries effectively and efficiently. General Administrative & Co-ordination: Maintain organized physical and digital financial records, ensuring proper archiving and easy retrieval. Coordinate with internal departments (e.g., Sales, Operations) to gather necessary financial data. Liaise with banks, auditors, and tax consultants as required.