Job
Description
Support Project Manager/Engineer to provide administrative support to deliver projects on time, within specified schedule. Liaise with global cross functional teams and provide required coordination support to complete projects as planned. Duties And Responsibilities ESSENTIAL Coordinate with all functional teams and shared services to get the project tasks executed Maintain all relevant documentation as per the regional project management practices (SoW documents, change requests, schedules, risk register etc.) Prepare and maintain project status/progress reports, KPI s etc. Create and update MIS reports for project review and control Maintain records of invoices (PIMA), budget, timesheets, worksheets, project team deputation, schedules Maintain records of induction training, resumes, competencies, certifications Work with mobility team on travel and accommodation tasks, travel and stay arrangements, medicals, visas, clearances, documents, resource mobilization/demobilization Manage inventory/asset list, issue register, transit documentations of all non-human resources Raise purchase requisitions for purchases and suppliers/vendor services to satisfy projects Support project manager in planning, control, and implementation of assigned projects Administer and improve the relevant project database for efficient project execution Understand project specific deliverables, timelines, contractual terms and conditions agreements Communicate regular and effective project updates to all stakeholders NON-ESSENTIAL Assist with any other duties as and when required Undertake specific projects as instructed by management Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals. Qualifications REQUIRED Graduate in engineering Ability to communicate with multi-cultural global team of technicians and engineers for projects Ability to work independently in limited supervision Ability to communicate in English effectively Ability to write accurate and concise communications DESIRED Project Management qualification / certification Knowledge of Project Management Scheduling softwares eg. MS Project, Primevera Knowledge of MS Office 365, Word, Excel, Powerpoint, Sharepoint and Peoplesoft Competencies To perform the job successfully, an individual should demonstrate the following competencies: Language Skills - High level of English both written and Oral. Ability to effectively present information and respond to questions from groups of managers, clients and customers Reasoning Ability - Ability to solve practical problems. Ability to interpret a variety of instructions in written or oral form. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organizations goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Quality and Quality Management - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Additional Information Working Conditions This position is considered OFFICE WORK which is characterized as follows. Almost exclusively indoors during the day and occasionally at night Occasional exposure to airborne dust in the workplace Work surface is stable (flat) Physical Activity/Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is considered LIGHT work. OCCASIONAL FREQUENT CONSTANT Lift up to 20 pounds Climbing, stooping, kneeling, squatting, and reaching Lift up to 10 pounds Standing Repetitive movements of arms and hands Sit with back supported
