Travel Coordinator

Job Description

Dhruva Space is hiring a Travel Coordinator to manage end-to-end travel operations and logistics for our fast-paced and mission-driven teams. This full-time, on-site role is based at our headquarters in Hyderabad. The position requires working in the night shift to support round-the-clock travel needs. The ideal candidate will have a strong background in travel coordination and vendor management, with the ability to manage multiple travel requests efficiently while maintaining cost-effectiveness and ensuring employee satisfaction. Key Responsibilities include but are not limited to: Coordinate and book flights, hotels, trains, and other modes of transport, ensuring the best rates and travel plans. Address employee travel queries, resolve issues, and provide timely updates on travel itineraries. Liaise with airlines, hotels, and service providers to ensure seamless travel experiences. Track and record travel expenses, process reimbursements, and ensure compliance with company travel policies. Manage visa applications and other necessary travel documentation for both domestic and international travel. Negotiate with vendors to obtain cost-effective and value-driven travel options. Keep employees informed about bookings, changes, and real-time travel updates. Maintain travel entitlement sheets, update internal records, and prepare detailed monthly travel expense reports. Candidate Requirements: Bachelor's degree in Hospitality, Business Administration, or a related field. 2–4 years of relevant experience in travel desk operations, hospitality, or administration. Strong communication and interpersonal skills to interact effectively with employees and vendors. Proficiency in MS Office tools (Excel, Word, PowerPoint, Outlook) is a must. Familiarity with travel booking platforms and systems. Strong negotiation skills to optimize travel costs. Analytical mindset with attention to detail and the ability to multitask under pressure. Prior experience in a corporate or fast-paced environment is a plus. Note: Willingness to work in night shifts. Show more Show less