Job
Description
The role of a Procurement Specialist is to support s the sourcing and purchasing of technical goods and services of for the organization and ensure s they are purchased from specified suppliers that meet demand requirements, business, and quality specifications. Expertise is required in technical specifications and supplier evaluation which will play a critical role in maintaining an efficient supply chain and supporting the successful execution and fulfilment to our customer. This role may also be responsible for negotiating with suppliers and ensuring e goods and services are delivered upon agreed terms and conditions, seeking maximum value for the company including agreed time and cost. 4-year degree or equivalent at university and 6 or more years of Supply Chain experience Experience working in a procurement, supply chain, planning, material management position Good understanding of Procurement processes, Industry Standards and Supplier Management Proficient in MS Office suite including advanced Excel skills Ability to work well under pressure, multi-task with proven record of meeting deadlines Ability to interact in English and potentially other language relevant in local hub Must be flexible with the ability to work in a constantly changing environment and quickly adapt to operational requirements Develop and maintain a comprehensive understanding of the technical specifications of products and services procured. Work closely with engineering teams to interpret technical drawings, requirements, and standards. Reviews purchase requisitions through MRP demand Sources requested part/service to required specifications per guidelines Inventory Redeployment Check to use existing inventory Utilize Contract Pricing where available Requests quotes from suppliers on items needed for branch operations to required specifications and communicates delivery need Evaluates supplier response for accuracy of quote, as well as pricing and delivery requirements Utilizes competitive bidding competencies, targeting the best quality, delivery, and total cost of ownership Performs tasks relative to Purchase Order management Create to New Order guidelines Communicate valid Purchase Order to branch and supplier Receive acknowledgement and updates anticipated delivery dates per communication with supplier and receiving/ordering branch Monitors for Change Management Requirement - Updates Purchase Order to add/adjust freight charges, PO amendments and any other changes affecting the accuracy and maintenance of the order to ensure alignment on expected delivery date Acts as a liaison between the supplier and Source to Pay functions to resolve issues affecting timely payment, including but not limited to: PO Receipt Invoice disputes - Aids in resolution of payable issues that may arise to facilitate Purchase Order receipt Supplier requirements Payment term resolution Received Not Vouchered Shipped Not Received/Import Tracking Participates in supplier review process and develop relationships with identified key strategic suppliers Supports supplier base rationalization by working closely with Sourcing and Category Management Reports supplier non-conformances and follow-up until resolved Use of material planning (MRP/DRP) reports to determine and review supply requirements needed to support the business and/or production demand, including outside processes where needed Discern supplier relationship needs based on transaction type. Leverage relationship to aid in on-time delivery, product development, operational efficiencies, and overall performance Communication: Maintains effective communications with all key stakeholders both internal and where appropriate external Prepares and communicates shortage and backlog reports, and provide visibility of other potential interruptions to internal customers Contact vendors, place orders, verify supplies, manage supply requisition, and communicate with suppliers to determine expected delivery dates and inform internal clients of potential delays.
