Librarian/File Indexer/Record Keeper/Data Entry Operator.

Job Description

Job Title: File Indexer Department: Records Management Reports To: Records Manager/HOD Job Summary: The File Indexer is responsible for accurately and efficiently indexing and organizing office materials, files, and digital documents to facilitate easy retrieval and access by users. This role involves reviewing documents, assigning keywords, creating indexes, and maintaining organized filing systems, both physical and digital. Key Responsibilities: Indexing and Cataloging: Review and analyze documents, assigning appropriate subject headings and keywords. Create and maintain indexes for office materials, files, and digital documents. Ensure consistency and accuracy in indexing practices. File Management: Organize and maintain physical and digital filing systems. Ensure accurate and efficient filing of documents. Assist in the development and implementation of filing procedures. Data Entry and Accuracy: Accurately enter and update indexing information into relevant databases. Maintain the integrity and accuracy of indexed data. User Support: Assist users in locating information and materials. Provide guidance on using the office's indexing and filing systems. Other Duties: Participate in projects and initiatives as needed. Maintain a clean and organized work environment. Required Skills and Qualifications: Education: High school diploma or equivalent required; some college or vocational training in records management preferred. Experience: Previous experience in indexing, cataloging, or records management preferred. Skills: Strong organizational skills and attention to detail. Proficiency in using computer software for indexing and data entry. Ability to learn and adapt to new technologies and systems. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Other: Ability to handle confidential information with discretion. Physical Requirements: Ability to sit for extended periods of time. Ability to lift and move files and materials as needed. Ability to stand and walk for short periods of time.