Department Secretary

Job Description

Calendar & Meeting Management: Scheduling leadership meetings, project reviews, and coordinating logistics. Document Control & Compliance : Managing department documentation, contracts, vendor agreements, and compliance reports. Minutes of Meeting (MoM) & Action Tracking: Documenting discussions, decisions, and following up on action items. Communication & Correspondence: Drafting emails, reports, and executive summaries for leadership teams. Travel & Expense Management: Managing travel arrangements and reimbursement processing for leadership team. Resource Management: Assisting in resource allocation, utilization tracking, and workforce planning. Budgeting & Cost Management: Familiarity with corporate financials, invoicing, and cost tracking in for the dept SAP Overview: Understanding of SAP modules and methodologies Excel & Data Analysis: Strong skills in Excel (VLOOKUP, Pivot Tables, Macros) for reporting and tracking. Collaboration Tools: Proficiency in SharePoint, Confluence, Microsoft Teams, and PowerPoint for documentation and presentations. Strong Organizational Skills: Ability to manage multiple tasks and priorities efficiently. Attention to Detail: Ensuring accuracy in required tracking, documentation, and financial reports.