Job
Description
Roles & Responsibilities: End-to-End Project Management: Lead and manage global projects, handling communications, reporting, scheduling meetings, organizing agendas, and ensuring adherence to timelines. Prepare and deliver project presentations, status reports, and other relevant documentation to stakeholders, including senior-level executives. Consolidate and track project data, using tools like MS Excel and PowerPoint for reporting and analysis. Program Management & Reporting: Organize and track business operations programs, reporting on progress, and maintaining key project documents on platforms like Teams and SharePoint. Support the program sponsors and PMOs, ensuring timely follow-ups and efficient information management. Review project status regularly, identify any risks or issues, and ensure compliance with deadlines and desired quality standards. Stakeholder Management: Manage relationships with internal teams and stakeholders, ensuring clear communication and collaboration between teams located in different regions. Act as the point of contact for assigned projects and initiatives, keeping stakeholders informed and engaged. Process Management & Improvements: Collaborate with teams to streamline internal processes and build efficiencies for project management and execution. Support setting up internal standards and processes to improve productivity and ensure smooth project implementation. Collaboration Across Teams: Work with various geographic teams to ensure alignment with strategic initiatives, addressing different time zones when required. Ensure that project members effectively manage dependencies and schedules to ensure successful delivery. Web Content Management: Work with content management systems (CMS) to create, update, and manage website content effectively, ensuring ease of use for non-technical users. Maintain updated content on internal platforms like Teams and SharePoint for easier access and collaboration across teams. Key Skills and Competencies: Project Management: Strong experience in managing end-to-end project life cycles, including planning, execution, and reporting. Experience with managing large-scale, global projects, focusing on communication and cross-functional collaboration. Communication Skills: Excellent communication skills to engage with senior-level executives, project teams, and clients. Strong written skills for preparing reports, presentations, and meeting agendas. Time Management & Autonomy: Ability to manage multiple tasks and prioritize effectively to meet deadlines. Comfortable working independently with minimal supervision and adapting quickly to new challenges. Collaboration Tools: Proficiency with Microsoft PowerPoint, Excel (advanced knowledge, including pivot tables and formulas), and MS Teams. Familiarity with project management tools like MS Project, SharePoint, and Visio. Web Content Management: Experience working with content management systems (CMS) to manage and update website content. Basic knowledge of web content design principles and the ability to collaborate with web teams. Flexibility & Adaptability: Ability to work across time zones and adapt to changing schedules and assignments. Familiarity with Agile principles and methodologies, with certifications like Agile or Project Management (e.g., PMP, Prince2) being a plus. Day-to-Day Responsibilities: Project Monitoring & Reporting: Ensure project progress is tracked, statuses are reported, and issues are identified and resolved promptly. Maintain clear communication with internal and external stakeholders to ensure alignment. Stakeholder & Team Coordination: Facilitate meetings, track action items, and ensure the timely follow-up on any project dependencies or issues. Act as a liaison between project teams, ensuring smooth communication and task delegation across different geographical locations. Content Management & Updates: Oversee website content updates, using CMS tools, and collaborate with design teams to ensure content is aligned with strategic objectives. Documentation & Reporting: Compile data, prepare presentations, and ensure all project documents are maintained and accessible to relevant stakeholders. What We're Looking For: Experience & Skills: 3-4 years of relevant project management experience, preferably in managing global projects. Familiarity with Agile principles and tools, with certifications in Project Management being advantageous. Proficient in MS Excel and PowerPoint for reporting and presentation creation. Communication & Organizational Skills: Excellent written and verbal communication skills, especially when interacting with senior-level executives. Strong attention to detail, time management, and the ability to work autonomously with minimal supervision. Client & Stakeholder Engagement: Ability to build and maintain strong relationships with internal teams, clients, and other stakeholders. Adaptability & Proactivity: Ability to quickly adapt to new assignments and environments. Proactive in identifying issues and addressing them before they impact the project timeline.
