Vigilance Officer

Job Title:

Job Summary

Provides personal, equipment, real property security and vigilance oversight for faculty, staff, students, and visitors within the University campus. Provides escort services and other basic public assistance services as needed, and performs routine security, public safety, and preventive vigilance duties within the assigned area. Remains alert to emergency situations and provides first-line response, emergency management, and/or referral as required, while promoting integrity, transparency, and compliance with University rules and regulations.

Roles and responsibilities

• Liaise with the Security Agency for adequate manpower to protect and safeguard all employees, students, visitors, and their belongings within the campus, and assist the Campus Security Head for smooth functioning of campus security operations at all times.
• Supervise all security personnel of the campus, giving clear direction on all security and vigilance-related aspects, and plan, organize, and deploy security guards as per requirement.
• Examine campus departments, hostels, and gates to ensure security; monitor closed buildings for unauthorized persons and/or suspicious activities; and take frequent rounds, including surprise checks during and beyond working hours.
• Inform and warn violators of rule infractions such as loitering, smoking, or carrying forbidden articles, and support enforcement of disciplinary measures where required.
• Maintain security controls for issued University keys; safeguard and control issued University assets; maintain attendance and records pertaining to agency security staff.
• Issue gate passes and verify all outward and inward gate entries, ensuring adherence to laid-down procedures.

Student safety and discipline

• Conduct student counselling, including specialized counselling sessions for international students, and keep a close watch on student activities within the campus.
• Conduct and support disciplinary committee and AntiRagging meetings, ensuring proper documentation and follow-up of decisions taken.
• Monitor and capture CCTV footage regarding student incidents or accidents and coordinate with relevant authorities for appropriate action.

Hostel and emergency management

• Assist the University Hostel Administration in day-to-day functioning, including eviction of unauthorized occupants/intruders and handling of disruptive situations.

Vigilance and compliance responsibilities

• Establish and implement campus vigilance practices and procedures to promote transparency, fairness, and integrity in academic, administrative, and financial activities, in line with applicable vigilance guidelines.
• Act as the nodal point for vigilance-related matters on campus, including receiving, recording, and monitoring complaints related to misconduct, fraud, corruption, or violation of University policies, and ensuring their prompt examination through due process.
• Liaise with the Director Security, University authorities, for disposal of vigilance cases in accordance with prescribed procedures
• Ensure timely initiation, monitoring, and follow-up of disciplinary and vigilance proceedings arising out of complaints, audits, inspections, or enquiries, and submit periodic vigilance reports and recommendations to the competent authority.

Awareness, training, and systems improvement

• Establish and coordinate security and vigilance-related training and planning for security personnel and other concerned staff.

• Review CCTV and other surveillance inputs not only for security incidents but also for potential misconduct, and, where permissible, use such inputs as part of vigilance enquiries while safeguarding privacy and evidentiary requirements.

• Identify scope for systemic improvements in procedures and controls and recommend changes to strengthen preventive vigilance and overall campus security framework