Vendor Set-Up Specialist

Responsibilities :

• Onboarding:

Review system of record such as Fiori or other vendor master database to determine if expert / HCP / HCO is a vendor

Collect and validate required vendor documentation including tax forms and banking details to meet data standards and vendor master requirements

Enter and maintain vendor master data in the system of record using SAP Fiori and related tools; confirm accurate setup, updates, and audit-ready records

Coordinate supplier enablement and readiness for payment, confirming required fields are complete and accurate

Work with P2P team to add and update vendor records

• Approvals:

Route vendor requests for required approvals with Procurement, Finance/AP, Tax, and Legal; confirm completeness before activation and hand off any sanctions or risk screening steps as applicable

• Finance:

Support finance and payment workflows by resolving vendor data issues, answering inquiries from requestors and AP, and tracking cases to closure against cycle-time and SLA expectations

• Quality:

Perform data validation and duplicate checks; request merges or corrections as needed to protect data integrity

Maintain accurate, compliant documentation aligned with internal policies and audit requirements

Other:

• Learn and support adoption of automation and tools related to vendor onboarding
• Manage deliverables on or ahead of deadlines and report any issues or risks in advance
• Any responsibility that flows naturally and logically to this role

Skills:

• 13 years of experience in vendor onboarding, P2P, AP, procurement operations, or master data management
• Proficiency with SAP Fiori and vendor master processes is a plus
• Strong data entry accuracy, attention to detail, and ability to manage high volumes while meeting SLAs
• Working knowledge of tax documentation (W-9/W-8), banking verification, and payment readiness concepts
• Clear, professional communication and stakeholder coordination across Procurement, Finance/AP, and Legal
• Intermediate Excel skills and comfort with enterprise systems or ticketing tools
• Self-directed team player with accountability, adaptability, and a focus on quality and compliance in a fast-paced environment

indumathi.j@pwc.com