U.S. Bookkeeper / U.S. Accounting Associate

Finsignments

Audits

Our motto: Let's grow together!

About the Role

U.S. Bookkeeper

QuickBooks Online (QBO), Xero, Bill.com, Gusto, ADP

Key Responsibilities

1. Daily & Weekly Tasks

• Maintain accurate books for U.S. clients using

  QuickBooks Online / Xero

• Categorize and reconcile bank & credit card transactions
• Manage Accounts Payable (AP) – bills, vendor payments, 3-way matching
• Manage Accounts Receivable (AR) – invoicing, customer follow-ups, receipts
• Record journal entries and maintain general ledger accuracy
• Enter expense receipts and create monthly expense summaries
• Process reimbursements and petty cash expenses

1. Monthly Tasks

• Complete bank, credit card, PayPal, Stripe reconciliation
• Run monthly reports: P&L, Balance Sheet, AR Aging, AP Aging
• Prepare month-end closing
• Adjust entries for depreciation, prepaids, accruals, and deferred revenue
• Prepare cash flow statements (optional)

1. Payroll & Compliance

• Verify payroll reports from

  Gusto, ADP, Paychex, QuickBooks Payroll

• Post payroll journal entries
• Maintain 1099 vendor records and W9 documentation
• Assist with sales tax summary preparation (if required)

1. Client Interaction

• Communicate professionally with U.S. clients via email, Slack, or Zoom
• Provide weekly updates and clarify transaction queries
• Maintain strict confidentiality and data compliance

Tools You Will Use

• QuickBooks Online (QBO)
• Xero
• Bill.com
• Gusto / ADP / Paychex
• Excel / Google Sheets
• Slack / Zoom
• HubSpot / Notion / Asana (optional)

Required Skills & Qualifications

• B.Com / M.Com / MBA (Finance) / CA Inter preferred
• Knowledge of

  U.S. GAAP basics

• Strong understanding of bookkeeping and accounting principles
• Experienced with

  QuickBooks Online

  (mandatory for mid-level roles)
• Excellent English communication (written & verbal)
• Ability to work U.S. shift timings (partial overlap required)
• High attention to detail, accuracy, and deadline management
• Ability to work independently and under minimal supervision

Preferred (Good to Have)

• Experience with U.S. clients or U.S. accounting processes
• Experience using Bill.com, Gusto, ADP, Paychex
• Understanding of 1099s, W9s, 941/940 payroll forms
• Experience with e-commerce bookkeeping (Amazon, Shopify, Stripe, PayPal)
• Knowledge of sales tax basics (U.S. state tax)
• Familiarity with accrual accounting

Key Traits We Look For

• High integrity & confidentiality
• Fast learner and process-driven
• Strong problem-solving ability
• Excellent work discipline
• Accuracy over speed

• Client-first attitude

Compensation

20-35k/ Month

Location

Hyderabad, Telangana

Why Join Us?

• Work with U.S.-based companies and grow globally
• Opportunity to learn advanced accounting & real client management
• Long-term career pathway in U.S. audit, payroll, AP/AR specialization