Urgently Required Assistant Manager- Administration (Front Office)

Role & responsibilities

1. Front Office Management and Guest Relations

• Serve as the first point of contact for visitors and clients.
• Manage reception, calls, and email communications professionally.
• Ensure a welcoming and organized front office environment.

2. Housekeeping, Security, and Pantry Management

• Oversee the cleanliness and maintenance of office premises.
• Coordinate with housekeeping and security personnel for smooth operations.
• Ensure pantry is well-stocked and organized.

3. Vendor Management

• Identify, evaluate, and manage relationships with vendors and service providers.
• Coordinate vendor services to ensure timely delivery and compliance with office standards.

4. Travel Management

• Plan and coordinate travel arrangements for employees and management.
• Maintain travel records and ensure cost-effective solutions.

5. Petty Cash Management / Expense on Credit Card

• Maintain and monitor petty cash and credit card expenditures.
• Prepare reports and reconciliations as required.

6. Office Purchases / Stationery Management

• Manage procurement of office supplies, equipment, and stationery.
• Ensure timely replenishment and cost-effective purchases.

7. Facility Management and Workspaces

• Ensure smooth functioning of office facilities and infrastructure.
• Coordinate maintenance, repairs, and workspace allocation.

8. Assisting Management in Day-to-Day Tasks

• Support management in administrative tasks and special projects.
• Prepare reports, presentations, and documentation as required.

Preferred candidate profile

• Bachelors degree in Administration, Business Management, or a related field.
• 6+ years of experience in office administration or executive support.
• Strong organizational, communication, and interpersonal skills.
• Good Negotiation Skills and Excellent comm skills both Written and Verbal
• Proficiency in MS Office and office management software.
• Ability to multitask and work under pressure.

Personal Attributes:

• Proactive and detail-oriented.
• High level of discretion and integrity.
• Customer-service oriented and professional demeanor.