Urgent Hiring - Front Office Cum Admin

Job Description

Position Overview: We are looking for a highly organized and proactive Front Office Cum Admin . The ideal candidate will manage correspondence, organize files, coordinate with stakeholders, and ensure the smooth operation of the Director's office. Role & responsibilities Greet and assist visitors or clients in a friendly and professional manner. Answer phone calls and direct them to the appropriate department or staff. Respond to emails and inquiries from clients or customers. Appointment Scheduling & Meeting Coordination maintain office calendars. Manage incoming and outgoing mail and packages. Oversee day-to-day operations of the office, ensuring a clean and organized environment. Prepare and maintain office documents and reports. Assist with data entry, filing, and other administrative tasks. Ensure proper filing and organizing documents, both physical and digital. Maintain inventory and records of office assets and equipment. Manage office supplies, stationeries, and ensure stock levels are maintained. Liaise with external vendors for office maintenance, including repairs, cleaning, and equipment servicing. Accumulate the petty cash vouchers and courier it to Surat office (Abhishek Chetan) Upload petty cash vouchers on Odoo portal according to the given series. Scan & upload all the relevant documents in pdf form and saved all for future Issue Stationery & Housekeeping Materials as per the requirement and keep records & maintain Excel file also. Maintain proper record of Inward & Outward Courier for future reference and received inward courier are handed over to authority person with proper sign for receiving. Coordinate schedules for meetings, conferences, or other events. Work closely with the back office, finance, HR, and other departments to facilitate smooth communication and workflow. Assist with any additional tasks or projects as required by the management team. Verify the Bills (Rent, Courier and Water) and forward it to Accounts department with all supporting document for Verify the Misc. Bills (Grocery, Puja flower, Newspaper and cash memo) & forward to for payment. Preferred candidate profile Strong multitasking ability with effective prioritization skills. Excellent organizational and time-management capabilities. Proficient in MS Office Suite; familiarity with other software is a plus. Strong verbal and written communication skills in English and Hindi. Proactive attitude with the ability to take initiative independently. Discretion in handling confidential information. Strong problem-solving skills with informed decision-making abilities. High attention to detail and accuracy in all tasks performed