Timesheet/ Payroll Specialist (Remote - India) About the Role We are looking for a Payroll Specialist to join our team in a remote role based in India. The ideal candidate will be highly detail-oriented, with strong organizational and communication skills. This role will focus on monitoring consultant timesheets, ensuring accuracy in time tracking, and assisting with payroll-related processes. The role also involves supporting communication around leave requests to keep the team informed. Key Responsibilities Maintain and monitor consultant timesheets, ensuring accuracy, completeness, and timely submission. Review, verify, and reconcile time entries before processing payroll. Follow up with employees/consultants on missing, late, or incorrect timesheet submissions. Notify team members and management when sick leave or other time-off requests are submitted. Track and update attendance, absences, and leave balances in the system. Support payroll processes by providing accurate timesheet and leave data to the payroll team. Maintain organized and confidential time and attendance records. Assist with basic Accounts Payable (AP) and Accounts Receivable (AR) tasks, including invoice verification and payment tracking. Generate regular reports on time tracking, absences, and compliance for management review. Required Qualifications 2+ years of experience in timesheet management, payroll support, or related administrative work. Strong attention to detail and organizational skills. Ability to work with spreadsheets, time tracking systems, or payroll software. Clear and professional communication skills, especially in following up on discrepancies. Ability to work independently in a remote environment while maintaining accuracy and confidentiality.
Role Overview We are seeking a detail-oriented and proactive Accountant to manage day-to-day accounting operations for our IT staffing business. The ideal candidate should have experience in managing financial transactions related to staffing operations, including payroll accounting, vendor payments, and client billing for contract and permanent placements. Key Responsibilities 1. General Accounting & Financial Management Manage day-to-day accounting entries in QuickBooks or similar ERP. Record and reconcile accounts payable (vendor invoices) and accounts receivable (client billing). Maintain general ledger, journal entries, and bank reconciliations. Manage month-end and year-end closing activities including accruals, prepayments, and intercompany reconciliations. Prepare financial statements (P&L, Balance Sheet, Cash Flow) in compliance with US GAAP . Support internal controls, accounting policies, and audit readiness. 2. Client Billing & Revenue Recognition Process payroll for internal employees and consultants placed at client sites. Handle statutory compliance and coordinate with HR/payroll team Validate consultant timesheets and ensure accurate billing in line with client contracts and rate agreements. Track unbilled revenue, deferred income, and revenue recognition as per US GAAP. Reconcile billing vs. payroll to ensure accuracy in margin reporting. 3. Payroll Accounting & Compliance Coordinate with Payroll team and oversee biweekly payroll for internal employees and W2 consultants. Manage accounting for 1099/C2C contractors , ensuring correct classification and tax reporting. Reconcile payroll liability accounts and manage year-end W2/1099 reporting. 4. Accounts Receivable & Payable Maintain AR and AP schedules, reconcile accounts, and manage cash flow. Monitor outstanding receivables, prepare aging reports, and coordinate collections. Process vendor payments and employee reimbursements with proper approvals. Ensure compliance with client payment terms and vendor contracts. 5. Financial Analysis & Reporting Provide monthly MIS reports and financial dashboards for management review. Assist in budgeting, forecasting, and variance analysis. Support management with strategic financial insights for decision-making. 6. Audit, Tax & Compliance Coordinate with external auditors and CPA firms for annual audits and tax filings. Ensure compliance with federal, state, and local tax laws , including sales/use tax and payroll taxes. Experience: Aleast 3 years in US IT staffing or consulting . Strong understanding of W2, 1099, and C2C employment and billing models. Technical Skills: Proficiency in accounting software such as QuickBooks or Zoho Books . Familiarity with payroll platforms (ADP, Paychex). Strong command of Excel for reporting and reconciliation. Knowledge of US GAAP , AR/AP management , and payroll tax compliance . Soft Skills: Strong analytical and problem-solving skills. Excellent communication and collaboration abilities. Detail-oriented with high accuracy and accountability. Ability to work in a fast-paced, deadline-driven environment.