Travel Desk Executive

Job Description

We are seeking a highly organized and detail-oriented Travel and Expense Specialist to manage our company travel and expense reimbursement program. The successful candidate will be responsible for reviewing and approving travel expenses, creating and maintaining costing MIS reports, processing travel- Hotel- events related bills, and handling escalations from employees across India regarding travel allowances and other related issues. Key Responsibilities: Travel Expense Approval : Review and approve travel expense reports to ensure compliance with company policies and procedures. Verify receipts and documentation for accuracy and completeness. Costing MIS Reports : Develop, maintain, and analyse costing MIS reports to track travel expenses and provide insights for cost optimization. Travel and Event bills : Process travel-related bills, including hotel bookings, event arrangements, and other travel-related expenses with coordination and follow up with finance. Escalation Handling : Handle escalations from employees across India regarding travel allowances, expense reimbursements, and other related queries. Provide timely and effective resolutions. Policy Compliance : Ensure adherence to company travel and expense policies. Educate employees on policy updates and changes. Coordination with Finance for venders pay outs and early escalation to avoid deviations. Experience : Minimum 2 years of experience in a similar role, preferably in travel and expense management or accounts payable. Skills : Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Ability to work independently and manage multiple tasks simultaneously. Proficiency in MS Office, particularly Excel, and experience with expense management software. Preferred Qualifications: Experience working with a large team or in a pan-India role. Knowledge of travel and expense management systems.