Tender Executive

Job Description

Job Title: Pre-Tender Executive Department: Tender Management Location: Head Office, Chennai Experience Required: 2–5 years in tender management or a related field Industry: Construction Employment Type: Full-time Compensation: INR 25,000 to 40,000 per month Key Responsibilities Assist in identifying relevant tenders through newspapers and tender-related websites. Prepare and compile pre-qualification documents for eligible tenders. Upload tender documents to designated online platforms as required. Manage both online and physical tender submissions for public and private sector projects across Tamil Nadu, other Indian states, and international locations. Track submission statuses and confirm receipt with tendering authorities. Follow up with clients or tendering authorities to confirm submission status and address any queries or clarifications during the evaluation process. Process online payments for tender fees. Handle all banking tasks associated with tender submissions. Manage the refund and reimbursement processes for Earnest Money Deposits (EMD) and Performance Security for tendered projects. Maintain official communication through letters and emails with clients, tendering authorities, and internal teams. Gather and compile necessary data from various internal departments, such as: EPF & ESI challans GST acknowledgments Method of Procedure (from Quantity Surveying team) Quality Control Plans (from QC team) Project schedules (from Planning team) Financial data (from Accounts team) Maintain detailed records and archives of all tender documents, agreements, and related correspondence for easy retrieval. Update and maintain agreements and official letters related to ongoing projects. Regularly update activity reports, including progress on Memo of Payments (MOP), EMD refunds, Extensions of Time (EOT), and other relevant actions. Ensure that both successful and unsuccessful tenders are properly documented and archived for future reference. Perform any other duties as assigned by the Manager or Management based on business requirements. Qualifications Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field is required. Certifications in tender management or procurement (such as CPPB or CPCM) will be considered an advantage. Skills Required Strong organizational and multitasking abilities. Proficiency in MS Office applications (Excel, Word), Google Sheets, online tendering platforms, and document management systems. Excellent written and verbal communication skills to liaise effectively with clients and internal teams. Attention to detail and accuracy in handling documentation and financial processes. Basic understanding of banking procedures and financial transactions related to tenders. Additional Requirements Willingness to travel, if required, based on business needs. Job Types: Full-time, Permanent Pay: ₹8,662.86 - ₹35,546.01 per month Benefits: Provident Fund Work Location: In person