Tender Executive – EPC & PPP Infrastructure Projects

Tender Executive – For All EPC & PPP Infrastructure Projects like Railways, Solar, Irrigation, Tunnels, Metro, Bridges etc.,

Role Objective:

• To identify, evaluate, and coordinate with the concerned team for preparation and submission of tenders for the above referred or other Projects decided by the Management.
• The Tender Executive should ensure Zero tolerance in submission of Tenders in time.
• Co-ordinate with the concerned Bank’s team for arranging required Bank Guarantees / Insurance Surety Bonds in time.
• Co-ordinate with the Finance team for arranging the required Statutory Auditor Certificates in time.
• Also, Co-ordinate with the Finance team for arranging the required Tender Document Cost or Tender Processing Fee in time.
• Identification of new Tenders

Key Responsibilities:

1️ Tender Identification & Tracking

• Search and monitor new tenders, RFPs, and EOIs daily through government portals such as: CPPP (Central Public Procurement Portal), GeM, EProc, NIC, NTPC, SECI, NLC, NPCL, State DISCOMs, and PSU portals
• Private developer and IPP procurement platforms
• Prepare a daily / weekly tender summary report for management review.

2️ Pre-Bid & Bid Preparation

• Study tender documents, eligibility criteria, and technical/commercial requirements in detail.
• Coordinate with internal departments (Projects, Finance, SCM, Legal, and Engineering) to gather inputs.
• Prepare and compile all bid documents including: Technical proposals, Compliance checklists, forms, and annexures
• Assist in preparing BOQs, price bids, and P&L-based estimations in coordination with project and finance teams.
• Track pre-bid queries, attend pre-bid meetings (virtual/in-person), and ensure timely clarifications are filed.

3️ Submission & Follow-up

• Manage e-tender portal operations – registration, DSC handling, uploading, and submission of bids.
• Ensure all submissions are error-free, complete, and within deadlines.
• Maintain a repository of submitted bids and tender documents for audit/reference.
• Follow up with departments, consultants, or clients for tender updates, technical clarifications, and evaluation status.

4️ Documentation & Compliance

• Maintain updated company profiles, certificates, registrations (GST, PAN, MSME, ISO, MNRE, etc.), and financial documents.
• Ensure all supporting documents (audits, project credentials, key staff CVs, List of required Equipment, bank guarantees, etc.) are current.
• Coordinate with finance and bank teams for EMD, BG, and collateral documentation.
• Support management in renewal of registrations with SECI, NTPC, and other PSUs.

5️ Reporting & Coordination

• Prepare tender pipeline reports (live, upcoming, submitted, and won/lost).
• Present periodic business opportunity dashboards to management.
• Support Business Development team in MoU drafting, empanelment forms, and vendor registration processes.

Qualifications:

Education:

Graduate in Engineering with MBA preferred.

Experience:

• 3–8 years of experience in tendering / Business Development of Infrastructure projects.
• Hands-on experience with Govt e-tender portals and digital submission workflows.
• Exposure to MNRE / SECI / NTPC / DISCOM projects preferred.

Core Competencies

• Strong understanding of EPC tendering processes and contract formats.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools.
• High attention to detail, organization, and deadline orientation.
• Team player with coordination ability across multiple departments.
• Commercial awareness and cost-sensitivity in bidding.

Key Deliverables (KPIs):

• Number of new tenders identified weekly/monthly.
• On-time submission of bids without errors.
• Accuracy and completeness of technical/commercial documentation.
• Win ratio and conversion rate of submitted bids.
• Reduction in EMD/BG errors or delays.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Provident Fund