Tender executive

Tender Management:

• Search, Bid, and Track tenders on government (e.g., GEM, CPPP, E-Procurement) and private procurement portals (e.g., Indiamart ...Etc.)

• Analyze tender eligibility criteria, technical specifications, and documentation requirements.

• Coordinate with product management, regulatory, legal, and finance teams to prepare tender documents (including product catalogues, certifications, pricing, and compliance).

• Ensure timely submission of EMD, performance security, and other tender-related instruments.

• Maintain a calendar of tender deadlines and ensure all documents are submitted before the due date.

• Handle post-submission activities such as tender clarifications, bid openings, and follow-ups.

Sales Coordination:

• Support the sales team with preparing quotations, sales proposals, and price lists.

• Coordinate order processing, invoicing, and dispatch schedules with internal teams.

• Track sales orders, delivery timelines, and after-sales support, ensuring customer satisfaction.

• Maintain and update customer and distributor records in CRM and sales systems.

• Prepare and submit weekly/monthly reports on sales activities, tenders submitted, and outcomes.

• Handle customer queries related to product availability, quotations, and status updates.  

______________

Requirements:

• Bachelor's degree in Life Sciences, Pharmacy, Business Administration, or related field.

• 2–4 years of experience in a similar role within a medical device or healthcare company.

• Knowledge of e-tendering platforms (GEM, CPPP, State Government Portals, Sate Medical Corporations … etc.) and tendering procedures.

• Familiarity with medical product regulatory documents (CE/FDA certificates, ISO, etc.).

• Proficient in MS Office (especially Excel & Word), email communication, and basic ERP or CRM tools.

• Excellent organizational skills with the ability to multitask and meet strict deadlines.

• Strong interpersonal and communication skills.  

______________

Preferred Qualifications:

• Experience dealing with government hospitals, health departments, and private hospital groups.

• Working knowledge of tender negotiation, BOQ analysis, and technical bid preparation.

• Understanding of inventory, logistics, and supply chain processes in the medical device sector.